Executive Admin Assistant — Healthcare & Research Ops

massgeneralbrigham; Boston (MA); Hybrid; USD 59,660,000 - 85,360,000; Full time

Job summary

Mass General Brigham in Boston seeks a high-level administrative professional to support executive and management teams and active research programs. The role manages schedules, coordinates meetings, handles correspondence, and performs clerical duties to ensure efficient office operations.

It may lead junior staff and acts as the primary contact for visitors and collaborators. The position is based in a hybrid office setting at 175 Cambridge Street, offers 40 hours weekly, and requires strong

Qualifications

• Experience in an administrative role, preferably in a healthcare setting (5-7 years).
• Experience supporting senior-level staff (1-2 years).
• Ability to manage executive schedules, travel arrangements.
• Strong written and verbal communication skills.
• Familiarity with hospital administration processes and healthcare regulations.

Responsibilities

• Manage and maintain executive schedules, including appointments, meetings, and travel arrangements.
• Prepare, review, and edit reports and presentations.
• Handle correspondence, emails, letters, and phone calls.
• Organize and maintain electronic and physical files.
• Coordinate meetings with agendas, minutes, and action items.
• Arrange logistics for meetings, including room bookings and catering.
• Serve as primary contact between executives and stakeholders.
• Assist in planning special projects and events.
• Monitor project timelines and deadlines.

Skills

Communication skills

Organizational skills

Multitasking

Independence

Attention to detail

Healthcare knowledge

Education

High School Diploma or Equivalent

Associate's Degree in Business Administration preferred

Associate's Degree related field preferred

Tools

Microsoft Office

Word

Excel

PowerPoint

Outlook

Job description

Mass General Brigham in Boston seeks a high-level administrative professional to support executive and management teams and active research programs. The role manages schedules, coordinates meetings, handles correspondence, and performs clerical duties to ensure efficient office operations.

It may lead junior staff and acts as the primary contact for visitors and collaborators. The position is based in a hybrid office setting at 175 Cambridge Street, offers 40 hours weekly, and requires strong