Executive Administrative Coordinator – Student Services

Fowler College of Business at San Diego State University; San Diego (CA); Presencial; USD 49.000 - 71.000; Tempo integral

Benefícios oferecidos por esta vaga

Generous time off

CalPERS pension

Health coverage

Education support

Flexible offerings

Campus & Community

Resumo da vaga

San Diego State University is seeking an Administrative Support Coordinator II to join the Office of the Vice President for Student Affairs and Campus Diversity on campus in San Diego. You will provide essential administrative and operational support to university leadership while serving as a welcoming point of contact for students, families, campus partners, and visitors.

You will coordinate complex calendars, meetings, correspondence, and special projects, help navigate sensitive matters, and

Qualificações

• Experience providing administrative and executive-level support, including complex calendar management, meeting coordination, and travel arrangements.
• Excellent organizational and time management skills, with experience managing multiple priorities, deadlines, and administrative projects.
• Experience providing customer service and front-office support, including responding to sensitive inquiries and addressing escalated concerns with professionalism and discretion.
• Effective written and verbal communication skills, including preparing correspondence, reports, meeting minutes, and executive-level materials.
• Proficiency with Microsoft Office (Word, Excel, and PowerPoint) and familiarity with administrative databases and office management systems.
• Experience coordinating events, processing financial documents, and supporting purchasing, reimbursements, and budget-related activities.
• Demonstrated experience building collaborative relationships with diverse stakeholders while maintaining confidentiality and exercising sound judgment.

Responsabilidades

• Coordinate executive calendars, meetings, travel, and priorities for university leadership.
• Serve as primary contact for students, families, and campus partners, responding to inquiries and coordinating referrals.
• Prepare correspondence, reports, meeting materials, and confidential documentation with accuracy.
• Support university events, special projects, purchasing, and day-to-day office operations.
• Train and coordinate student assistants while supporting front-office services and workflow.

Conhecimentos

Calendar management

Executive support

Customer service

Written communication

Microsoft Office

Travel coordination

Budget/purchasing

Formação

High school diploma or equivalent

Ferramentas

Microsoft Office

Administrative databases

Descrição da vaga

San Diego State University is seeking an Administrative Support Coordinator II to join the Office of the Vice President for Student Affairs and Campus Diversity on campus in San Diego. You will provide essential administrative and operational support to university leadership while serving as a welcoming point of contact for students, families, campus partners, and visitors.

You will coordinate complex calendars, meetings, correspondence, and special projects, help navigate sensitive matters, and