Executive Administrative Coordinator – Meetings & Projects

Beth Israel Lahey Health; Boston (MA); On-site; USD 34,000 - 46,000; Full time

Job summary

Beth Israel Lahey Health is seeking an on-site Administrative Coordinator to support leadership through handling complex scheduling, committee logistics, and high-level correspondence. You will manage diverse programs in a hospital setting, coordinate travel, and assist in audits as part of GCLP procedures.

The role requires 3–5 years of experience and strong MS Office skills, with a preference for an Associate's degree.

Qualifications

• High School diploma or GED required; associate's degree preferred.
• 3–5 years related work experience required.
• Advanced skills with Microsoft Office applications (Outlook, Word, Excel, PowerPoint, Access).

Responsibilities

• Screens telephone calls and access for high-level positions and determines who needs face-to-face meetings.
• Schedules and prepares for diverse and complex appointments, meetings and travel.
• Oversees planning and preparation for committees; distributes minutes and prepares agenda and materials.
• Plans, coordinates and makes recommendations for high-profile programs and events.
• Independently composes and edits complex correspondence and reports for manager approval.
• Compiles, analyzes and summarizes data from multiple sources for detailed documents and presentations.
• Completes department-specific responsibilities as documented locally.

Skills

Microsoft Office

Education

High School diploma or GED

Associate's degree preferred

Tools

WorkDay

Job description

Beth Israel Lahey Health is seeking an on-site Administrative Coordinator to support leadership through handling complex scheduling, committee logistics, and high-level correspondence. You will manage diverse programs in a hospital setting, coordinate travel, and assist in audits as part of GCLP procedures.

The role requires 3–5 years of experience and strong MS Office skills, with a preference for an Associate's degree.