Executive Administrative Coordinator

Beth Israel Deaconess Medical Center, Inc.; United States; On-site; USD 34,000 - 46,000; Full time

Job summary

Beth Israel Lahey Health is seeking an experienced Administrative Coordinator to support leadership and departments by coordinating administrative work, projects and staff. Requires 3–5 years of related experience and advanced MS Office skills.

Responsibilities include scheduling meetings, organizing travel, preparing agendas and documents, and producing high-level reports. The role emphasizes professional communication, teamwork, and commitment to patient care in a fast-paced hospital

Qualifications

• High School diploma or GED required; Associate's degree preferred.
• 3-5 years related work experience required.
• Advanced skills with Microsoft applications including Outlook, Word, Excel, PowerPoint or Access and other web-based applications; ability to produce complex documents, perform analysis and maintain databases.

Responsibilities

• Screens telephone calls and access for high-level positions and determine which individuals need face-to-face meetings.
• Schedules and prepares for diverse and complex appointments, meetings and travel arrangements.
• Oversees planning and preparation for committees; distributes minutes, prepares agenda, materials and committee work.
• Plans, coordinates and makes recommendations for high-profile programs and events for the department.
• Independently composes and edits complex and sensitive correspondence, reports and documents for manager approval.
• Compiles, analyzes and summarizes data from multiple sources to create detailed documents, reports and presentations.
• Completes department-specific responsibilities documented at the local level.

Skills

Decision Making

Problem Solving

Independence of Action

Written Communications

Oral Communications

Knowledge

Team Work

Customer Service

Education

High School diploma or GED

Associate's degree preferred

Tools

Outlook

Word

Excel

PowerPoint

Access

Job description

Beth Israel Lahey Health is seeking an experienced Administrative Coordinator to support leadership and departments by coordinating administrative work, projects and staff. Requires 3–5 years of related experience and advanced MS Office skills.

Responsibilities include scheduling meetings, organizing travel, preparing agendas and documents, and producing high-level reports. The role emphasizes professional communication, teamwork, and commitment to patient care in a fast-paced hospital