Executive Administrative Coordinator – Hybrid/Remote Support

BioSpace; Thousand Oaks (CA); On-site; USD 65,000 - 98,000; Full time

Benefits offered by this job

Retirement and Savings Plan

Medical/Dental/Vision Insurance

Flexible work arrangements

Paid time off

Job summary

Amgen seeks an Administrative Coordinator in Thousand Oaks to provide high‑quality administrative support to executives and cross‑functional teams. You will manage calendars, coordinate meetings and travel, and ensure smooth execution of department priorities in a fast‑paced environment.

The role emphasizes strong organizational skills, discretion with confidential information, and collaboration across internal and external stakeholders to enable efficient operations and strategic initiatives.

Qualifications

• Associates degree or 2 years administrative experience.
• Equivalent hands-on experience accepted in lieu of a degree.
• Proven ability to manage calendars across multiple leaders.

Responsibilities

• Manage complex executive calendars and cross‑functional schedules.
• Coordinate meetings, travel, and related logistics.
• Prepare agendas, capture notes, and track action items.
• Process expenses, PO's, and vendor-related documentation.
• Support budgets, records, and internal communications.

Skills

Calendar management

Communication skills

MS Office proficiency

Time management

Education

Associate degree

High school diploma

Tools

Microsoft Office Suite

Job description

Amgen seeks an Administrative Coordinator in Thousand Oaks to provide high‑quality administrative support to executives and cross‑functional teams. You will manage calendars, coordinate meetings and travel, and ensure smooth execution of department priorities in a fast‑paced environment.

The role emphasizes strong organizational skills, discretion with confidential information, and collaboration across internal and external stakeholders to enable efficient operations and strategic initiatives.