Executive Administrative Coordinator (Healthcare & Events)

1200 The General Hospital Corporation; Boston (MA); On-site; USD 43,000 - 62,000; Full time

Job summary

Mass General Brigham seeks an Administrative Coordinator to provide high-level support to the Healey & AMG Center and NCRI leadership. The role involves managing calendars, arranging meetings, and handling various clerical duties critical to efficient office operations.

Responsibilities include coordinating executive schedules, preparing reports, and serving as a liaison with internal and external stakeholders while overseeing day-to-day administrative tasks and special projects.

Qualifications

• Experience in an administrative role, preferably in a healthcare setting (5-7 years).
• Experience supporting senior-level staff (1-2 years) preferred.
• Education: High School Diploma or Associate's Degree; degree preferred.

Responsibilities

• Manage and maintain executive schedules, including appointments, meetings, and travel.
• Prepare, review, and edit reports, presentations, and documents.
• Handle incoming and outgoing correspondence, including emails, letters, and phone calls.
• Organize and maintain electronic and physical files.
• Schedule, coordinate, and facilitate meetings, including preparing agendas, taking minutes, and following up on action items.
• Arrange logistics for internal and external meetings, including room bookings and catering.
• Serve as the primary point of contact between executives and internal/external stakeholders.
• Draft and distribute memos, announcements, and other communications as directed.
• Oversee office supplies inventory, ordering, and distribution.
• Coordinate with IT for technical support and equipment needs.
• Assist in the planning and execution of special projects and events.
• Monitor project time lines and ensure deadlines are met.

Skills

Microsoft Office Suite

Communication

Organization

Independent work

Attention to detail

Healthcare regulations

Professional demeanor

Education

High School Diploma

Associate's Degree in Business Administration

Associate's Degree in Related Field

Job description

Mass General Brigham seeks an Administrative Coordinator to provide high-level support to the Healey & AMG Center and NCRI leadership. The role involves managing calendars, arranging meetings, and handling various clerical duties critical to efficient office operations.

Responsibilities include coordinating executive schedules, preparing reports, and serving as a liaison with internal and external stakeholders while overseeing day-to-day administrative tasks and special projects.