Senior Healthcare Administrative Coordinator

2200 The Brigham and Women's Hospital, Inc.; Boston (MA); Hybrid; USD 29,000 - 41,000; Full time

Job summary

Mass General Brigham is hiring a Senior Administrative Assistant to support the Reproductive Endocrinology & Infertility Division. The role emphasizes calendar management, confidential handling, and high-level administrative tasks for physicians.

Strong Microsoft Office skills and healthcare experience are essential for success. The position stresses organization, prioritization, and responsive communication while maintaining patient privacy under HIPAA guidelines.

Qualifications

• 5-7 years of administrative experience, healthcare setting preferred.
• Experience supporting senior-level staff is preferred.
• Demonstrates strong organizational and communication skills in a busy environment.

Responsibilities

• Provide high-level administrative support to the Division, managing calendars and correspondence.
• Plan and execute special projects and events; coordinate meetings and travel.
• Oversee office supplies, room bookings, catering, and logistics.
• Screen inquiries, draft and edit reports, presentations, and memos.
• Maintain physicians' CVs, licensure, and CME tracking; ensure HIPAA compliance.
• Serve as primary liaison between physicians and internal/external stakeholders.

Skills

Microsoft Office Suite

Calendar management

Verbal and written communication

Organizational skills

HIPAA knowledge

Education

High School Diploma or Associate's Degree in Business Administration

Tools

Microsoft Outlook

Excel

PowerPoint

Job description

Mass General Brigham is hiring a Senior Administrative Assistant to support the Reproductive Endocrinology & Infertility Division. The role emphasizes calendar management, confidential handling, and high-level administrative tasks for physicians.

Strong Microsoft Office skills and healthcare experience are essential for success. The position stresses organization, prioritization, and responsive communication while maintaining patient privacy under HIPAA guidelines.