Senior Executive Assistant to Nursing Leadership

Massachusetts General Hospital; Boston (MA); On-site; USD 29,000 - 41,000; Full time

Job summary

Mass General Brigham is seeking an experienced administrative professional to provide high-level support to nursing leadership on site in Boston. This full-time role manages complex calendars, coordinates meetings, prepares reports, and handles communications to keep daily operations running smoothly.

The ideal candidate has 5+ years of administrative experience, strong organizational and communication skills, and the ability to work independently.

Qualifications

• 5+ years of administrative support experience.
• Strong organizational and multitasking abilities.
• Ability to work independently with minimal supervision.
• Prior calendar management strongly preferred.
• Strong communication skills.

Responsibilities

• Manage and maintain executive schedules, including appointments, meetings, and travel arrangements.
• Prepare, review, and edit reports, presentations, and other documents.
• Handle incoming and outgoing correspondence, including emails, letters, and phone calls.
• Organize and maintain office files, both electronic and physical.
• Schedule, coordinate, and facilitate meetings, including agendas, taking minutes, and action items.
• Arrange logistics for internal and external meetings, including room bookings and catering.
• Serve as the primary point of contact between executives and internal/external stakeholders.
• Draft and distribute memos, announcements, and other communications as directed.
• Oversee office supplies inventory, ordering, and distribution.
• Coordinate with IT for technical support and equipment needs.

Skills

Administrative support experience

Organizational skills

Autonomy

Calendar management

Communication skills

Education

High School Diploma or Equivalent

Associate's Degree in Business Administration or Related Field

Tools

Microsoft Office Suite

Job description

Mass General Brigham is seeking an experienced administrative professional to provide high-level support to nursing leadership on site in Boston. This full-time role manages complex calendars, coordinates meetings, prepares reports, and handles communications to keep daily operations running smoothly.

The ideal candidate has 5+ years of administrative experience, strong organizational and communication skills, and the ability to work independently.