Senior Executive Admin Specialist – Onsite

1200 The General Hospital Corporation; Boston (MA); On-site; USD 29,000 - 41,000; Full time

Job summary

Mass General Brigham is seeking an experienced administrative professional to provide high-level support to the executive and management teams. The role involves managing schedules, coordinating meetings, handling correspondence, and performing clerical duties to ensure efficient office operations.

The position may lead junior administrative staff and requires strong organizational, communication, and problem-solving abilities, with attention to detail and adherence to healthcare regulations.

Qualifications

• 5+ years of administrative support experience.
• Strong organizational skills and ability to work autonomously.
• Strong communication skills, both written and verbal.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Familiarity with hospital administration processes and healthcare regulations.

Responsibilities

• Manage and maintain executive schedules, including appointments, meetings, and travel arrangements.
• Prepare, review, and edit reports, presentations, and other documents.
• Handle incoming and outgoing correspondence (emails, letters, phone calls).
• Organize and maintain electronic and physical files.
• Schedule and facilitate meetings, prepare agendas, take minutes, and follow up on action items.
• Coordinate room bookings and catering for internal and external meetings.
• Serve as primary point of contact between executives and internal/external stakeholders.

Skills

Administrative support

Calendar management

Communication skills

Microsoft Office

Attention to detail

Education

High School Diploma or Equivalent

Associate's Degree in Business Administration (preferred)

Tools

Microsoft Office Suite

Job description

Mass General Brigham is seeking an experienced administrative professional to provide high-level support to the executive and management teams. The role involves managing schedules, coordinating meetings, handling correspondence, and performing clerical duties to ensure efficient office operations.

The position may lead junior administrative staff and requires strong organizational, communication, and problem-solving abilities, with attention to detail and adherence to healthcare regulations.