Executive Assistant & Strategic Operations Lead

Mass General Brigham Incorporated

Boston (MA)

On-site

USD 31,000 - 44,000

Full time

14 days+

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Job summary

Mass General Brigham is seeking a Senior Administrative Assistant to be the right hand to the Director and executive team at the AI Center in Boston. This 100% on-site role protects leadership time, coordinates meetings and travel, and drives high-visibility projects in a mission-driven hospital setting.

You will manage calendars, prepare briefing notes, coordinate VIP visits, and support strategic initiatives from concept to completion.

Qualifications

5+ years supporting senior executives, faculty leaders, physicians, research leaders, or C-suite stakeholders.
Exceptional organizational and written communication skills.
Discretion with highly sensitive information and complex scheduling.
Ability to manage multiple priorities under pressure.

Responsibilities

Manage Director’s time and calendar, including internal meetings, external partnerships, leadership sessions, and donor engagements.
Coordinate invitations for lectures, panels, advisory boards, and government briefings; handle bios, headshots, and talk titles.
Plan and execute VIP visits and site visits; arrange catering and AV as needed.
Provide operational support to the executive team, coordinating leadership meetings, retreats, and strategic planning sessions.
Draft polished correspondence and briefing notes for high-stakes conversations.
Own special projects from concept to completion (center launches, events, donor materials).