Executive Administrative Coordinator

Atrium Staffing LLC; Providence (RI); On-site; USD 44,000 - 60,000; Full time

Benefits offered by this job

Atrium Care Package

Job summary

Atrium Staffing LLC is seeking an Administrative Coordinator to provide executive-level administrative support to a Director and senior leadership. You will assist with calendar management, travel arrangements, reimbursements, and general office operations in a dynamic environment.

The role requires strong MS Office skills, excellent organization, and the ability to manage multiple priorities. Candidates with experience in academic or professional office settings are preferred.

Qualifications

• 3–5+ years of administrative, clerical, or EA experience.
• Experience independently supporting a senior leader or executive.
• Strong Microsoft Office skills (Word, PowerPoint, Excel, Outlook).
• Excellent organizational, communication, and interpersonal skills.

Responsibilities

• Manage calendars, travel, and reimbursements for senior leadership.
• Provide administrative support to Director and leadership team.
• Coordinate meetings, room reservations, catering, and logistics.
• Support events involving faculty, staff, students, and stakeholders.
• Process expenses, purchasing requests, and office supply orders.
• Coordinate building and room access and space-related needs.
• Maintain organized files, records, and admin documents.
• Prepare correspondence, reports, presentations, and spreadsheets.
• Research and resolve routine administrative issues independently.
• Provide general clerical support for day-to-day operations.

Skills

Executive support

MS Office

Organization

Communication

Multitasking

Education

Bachelor’s degree

Tools

Google Workspace

Project management tools

Job description

Atrium Staffing LLC is seeking an Administrative Coordinator to provide executive-level administrative support to a Director and senior leadership. You will assist with calendar management, travel arrangements, reimbursements, and general office operations in a dynamic environment.

The role requires strong MS Office skills, excellent organization, and the ability to manage multiple priorities. Candidates with experience in academic or professional office settings are preferred.