Creative Ops Admin & Project Tracker

Atrium; New York (NY); On-site; USD 34,000 - 49,000; Full time

Benefits offered by this job

Atrium Care Package

Job summary

Atrium is seeking a Creative Operations Administrative Coordinator to support a fast-paced Creative Operations team. This role focuses on administrative tracking, artwork routing, and coordinating comp requests to keep programs on schedule.

You will maintain status logs, assist the Sr. Manager with day-to-day tasks, and help organize project assets and meeting materials. This temporary position offers hands-on exposure to creative production at Atrium and may extend or convert.

Qualifications

• Strong administrative and organisational skills.
• Basic understanding of print production or willingness to learn quickly.
• Familiarity with digital project management tools (e.g., artwork routing systems, Smartsheet, BrandFolder, Asana).
• Proficient in MS Office 365, especially Excel and Outlook calendar management.
• Excellent attention to detail and problem-solving.
• Strong prioritisation skills and the ability to manage competing deadlines.
• A professional, collaborative communicator who can work across many internal teams and vendors.
• Reliable and proactive with ownership of their work.

Responsibilities

• Administer day-to-day routing of mechanical artwork through the production routing system, logging status updates and keeping records current.
• Route files to correct approvers on schedule, flag delays or holds before deadlines.
• Maintain the production status tracker as the single source of truth.
• Coordinate the comp request process end-to-end: logging intake requests, scheduling production, and confirming delivery to requesting teams.
• Track turnaround times; send status updates to requestors.
• Compile turnaround data and estimates for budgeting purposes.
• Provide administrative support to the Senior Manager, Creative Operations — maintaining trackers, updating timelines, scheduling, and handling day-to-day paperwork.
• Organise, file, and maintain project assets, records, and archives.
• Prepare status summaries and documentation for meetings and stakeholders.
• Attend the Weekly Team Status Meeting, with up-to-date routing and comp status.

Skills

Administrative skills

Organizational skills

Attention to detail

Communication

Prioritization

Education

Bachelor's degree in a related field

Tools

Smartsheet

BrandFolder

Asana

Excel

Outlook calendar management

Adobe Creative Cloud

Job description

Atrium is seeking a Creative Operations Administrative Coordinator to support a fast-paced Creative Operations team. This role focuses on administrative tracking, artwork routing, and coordinating comp requests to keep programs on schedule.

You will maintain status logs, assist the Sr. Manager with day-to-day tasks, and help organize project assets and meeting materials. This temporary position offers hands-on exposure to creative production at Atrium and may extend or convert.