Senior Executive Assistant | Global Coordination & Travel

Atrium; Hoboken (NJ); On-site; USD 85,000 - 105,000; Full time

Job summary

Atrium seeks an Executive Assistant to support senior executives in Hoboken, NJ. The role requires meticulous organization, calendar management, travel planning, and high discretion in handling confidential information.

You will coordinate meetings, prepare materials, and work with internal teams and external stakeholders to ensure smooth operations and effective communications. A strong background in professional services is preferred, with a Bachelor’s degree or equivalent experience.

Qualifications

• 5+ years of experience supporting senior executives in financial/services or professional settings.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication skills.
• Ability to handle confidential information with discretion.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Ability to work independently and with a broader administrative team.

Responsibilities

• Manage complex calendars, including internal/external meetings and calls.
• Coordinate domestic and international travel arrangements.
• Prepare and organize meeting materials and executive documents.
• Coordinate meetings with clients, investors, and partners.
• Handle confidential information with discretion and professionalism.
• Assist with expense reports, invoices, and other admin tasks.
• Coordinate executive events, dinners, and team activities.

Skills

5+ years exec support

Organizational skills

Communication skills

Confidentiality

MS Office

PowerPoint & Excel

Education

Bachelor’s degree in related field

Equivalent work experience considered

Job description

Atrium seeks an Executive Assistant to support senior executives in Hoboken, NJ. The role requires meticulous organization, calendar management, travel planning, and high discretion in handling confidential information.

You will coordinate meetings, prepare materials, and work with internal teams and external stakeholders to ensure smooth operations and effective communications. A strong background in professional services is preferred, with a Bachelor’s degree or equivalent experience.