Administrative Coordinator

Atrium Staffing LLC; Providence (RI); On-site; USD 44,000 - 60,000; Full time

Benefits offered by this job

Atrium Care Package

Job summary

Atrium Staffing LLC is seeking an Administrative Coordinator to provide executive-level administrative support to a Director and senior leadership. You will assist with calendar management, travel arrangements, reimbursements, and general office operations in a dynamic environment.

The role requires strong MS Office skills, excellent organization, and the ability to manage multiple priorities. Candidates with experience in academic or professional office settings are preferred.

Qualifications

• 3–5+ years of administrative, clerical, or EA experience.
• Experience independently supporting a senior leader or executive.
• Strong Microsoft Office skills (Word, PowerPoint, Excel, Outlook).
• Excellent organizational, communication, and interpersonal skills.

Responsibilities

• Manage calendars, travel, and reimbursements for senior leadership.
• Provide administrative support to Director and leadership team.
• Coordinate meetings, room reservations, catering, and logistics.
• Support events involving faculty, staff, students, and stakeholders.
• Process expenses, purchasing requests, and office supply orders.
• Coordinate building and room access and space-related needs.
• Maintain organized files, records, and admin documents.
• Prepare correspondence, reports, presentations, and spreadsheets.
• Research and resolve routine administrative issues independently.
• Provide general clerical support for day-to-day operations.

Skills

Executive support

MS Office

Organization

Communication

Multitasking

Education

Bachelor’s degree

Tools

Google Workspace

Project management tools

Job description

Client Overview:

Our client is a well-established academic and professional organization seeking an Administrative Coordinator to support a collaborative department serving senior leadership, faculty, staff, and students.

Salary/Hourly Rate:

$25/hr

Position Overview:

The Administrative Coordinator will provide executive-level administrative support to a Director and senior leadership team while assisting with general office operations, events, purchasing, expenses, facilities coordination, and space management. The ideal candidate is highly organized, professional, and able to work independently while exercising sound judgment and managing multiple priorities in a fast-paced environment.

Responsibilities of the Administrative Coordinator:

• Manage calendars, appointments, travel arrangements, and reimbursements for senior leadership.
• Provide administrative and executive support to the Director, leadership team, and department.
• Coordinate meetings and events, including room reservations, catering, scheduling, and logistics.
• Support events involving faculty, staff, students, and other stakeholders.
• Process expenses, reimbursements, purchasing requests, and office supply orders.
• Coordinate building access, room access, and other space-related needs.
• Maintain organized files, records, and administrative documentation.
• Prepare and edit correspondence, reports, presentations, spreadsheets, tables, and other materials.
• Research and independently resolve routine administrative issues when appropriate.
• Provide general clerical and office support and ensure day-to-day administrative needs are handled efficiently.

Required Experience/Skills for the Administrative Coordinator:

• 3–5+ years of administrative, clerical, or Executive Assistant experience.
• Previous experience independently supporting a senior leader or executive.
• Strong Microsoft Office skills, particularly Word, PowerPoint, Excel, and Outlook.
• Excellent organizational, communication, and interpersonal skills.
• Ability to manage multiple priorities and deadlines effectively.
• Strong judgment, discretion, reliability, and professionalism.
• Ability to take ownership of responsibilities while recognizing when issues should be escalated.

Preferred Experience/Skills for the Administrative Coordinator:

• Google Workspace experience.
• Experience with project management tools.
• Experience with purchasing, financial administration, expense processing, facilities coordination, or event planning.
• Previous experience in an academic or professional office environment.

Education Requirements:

• Bachelor’s degree required.

Benefits:

• Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).