Executive Admin & Travel Coordinator

Atrium Staffing; West Palm Beach (FL); On-site; USD 65,000 - 70,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

401(k) plan

Paid holidays

Job summary

Atrium Staffing is seeking an Administrative Assistant to provide comprehensive support to executives and staff. You will manage calendars, arrange travel, and serve as a key liaison with internal and external teams in a fast-paced environment.

The ideal candidate is highly organized, detail-oriented, and able to handle multiple priorities while maintaining professionalism and discretion. Must be authorized to work in the United States.

Qualifications

• Supports executives with high-level professionalism and discretion.
• Manages multiple priorities and tight deadlines efficiently.
• Proficient in MS Office (Word, Excel, Outlook, PowerPoint).
• Strong written and verbal communication skills.
• Experience handling confidential information with integrity.

Responsibilities

• Oversee calendars, schedule meetings, prepare conference rooms, and maintain timelines.
• Book domestic and international travel and coordinate exec meeting logistics.
• Manage office supplies inventory and shipping distribution.
• Handle event details for off-site meetings and scheduling conflicts.
• Process and reconcile expense reports using Concur.
• Serve as a primary contact for internal teams and external partners.
• Support general office operations and ad hoc projects as needed.

Skills

Discretion & professionalism

Strong organizational skills

Microsoft Office proficiency

Excellent written & verbal comms

Multitasking in fast-paced env

Education

Bachelor’s degree preferred

Equivalent combination of education/experience

Tools

Concur

Job description

Atrium Staffing is seeking an Administrative Assistant to provide comprehensive support to executives and staff. You will manage calendars, arrange travel, and serve as a key liaison with internal and external teams in a fast-paced environment.

The ideal candidate is highly organized, detail-oriented, and able to handle multiple priorities while maintaining professionalism and discretion. Must be authorized to work in the United States.