Executive Administrative Specialist (Calendar & Travel)

Atrium; Livingston (NJ); On-site; USD 70,000 - 90,000; Full time

Job summary

Atrium is seeking an Administrative Assistant based in Livingston to provide comprehensive administrative support to executives and teams. The role involves managing calendars, coordinating meetings, handling communications, travel arrangements, and maintaining confidential information.

The position requires strong organization, excellent written and verbal communication, and proficiency with MS Office. The candidate must be legally authorized to work in the United States and will be located in

Qualifications

• Bachelor's degree in Business Administration, Communications, or related field.
• Proven ability to manage complex calendars across multiple stakeholders.
• Strong written and verbal communication skills.
• Proficient with MS Office suite—Outlook, Word, Excel.

Responsibilities

• Calendar management—schedule meetings and resolve conflicts.
• Email & correspondence—draft communications and respond to contacts.
• Meeting coordination—prepare agendas and take notes.
• Travel coordination—book flights/hotels and itineraries.
• Document management—prepare, format, file records.
• Data entry & reporting—maintain databases and generate reports.
• Office operations—manage supplies, vendors, and facilities.
• Expense management—process invoices and reimbursements.
• Act as liaison between executives, employees, clients and vendors.
• Coordinate projects and track deadlines.
• Maintain confidentiality of sensitive information.
• Plan events and logistics.

Skills

Calendar management

Organizational skills

Communication skills

Independence

Discretion/confidentiality

Education

Bachelor's degree

Tools

Microsoft Office

Outlook

Excel

Word

Job description

Atrium is seeking an Administrative Assistant based in Livingston to provide comprehensive administrative support to executives and teams. The role involves managing calendars, coordinating meetings, handling communications, travel arrangements, and maintaining confidential information.

The position requires strong organization, excellent written and verbal communication, and proficiency with MS Office. The candidate must be legally authorized to work in the United States and will be located in