Executive Administrative Coordinator

Public Financial Management Inc.; Orlando, Northern (FL, KY); Hybrid; USD 28,000 - 32,000; Full time

Job summary

Public Financial Management Inc. in Orlando, FL is seeking an Administrative Assistant (Associate) to coordinate client communications, compile background information, and support proposals, presentations, and reports using Word, PowerPoint, and Excel.

This in-office role runs Mon–Fri, 8:30am–5:30pm at Quadrangle Blvd near UCF, with occasional overtime. Requires a Bachelor’s degree or 3 years of relevant work, strong organization, proofreading and communications skills; bilingual Spanish a plus.

Qualifications

• Bachelor’s degree or at least three years of relevant professional work experience.
• Proficient in Microsoft Word, PowerPoint, and Excel.
• Excellent proofreading and organizational skills.
• Strong written and verbal communication; ability to prioritize.
• Bilingual in Spanish a plus.

Responsibilities

• Answer phone calls and direct to staff in a professional manner.
• Open, sort, and distribute mail; prepare USPS and FedEx items.
• Set up conference rooms and coordinate meeting logistics.
• Order office supplies and maintain copy rooms and staff areas.
• Assist with kitchen and storage room upkeep and stocking.
• Scan and file documents; review and update websites as needed.
• Schedule trainings and events; arrange meals and travel as needed.
• Transcribe minutes and create outlines for meetings.
• Prepare, proofread, and finalize proposals, presentations, and reports in Word/PowerPoint/Excel.
• Assist with expense reports and timecard submissions.

Skills

Strong organizational skills

Excellent written & verbal comunic

Attention to detail

Independent working ability

Education

Bachelor’s degree OR 3+ years experience

Tools

Microsoft Word

PowerPoint

Excel

Job description

Public Financial Management Inc. in Orlando, FL is seeking an Administrative Assistant (Associate) to coordinate client communications, compile background information, and support proposals, presentations, and reports using Word, PowerPoint, and Excel.

This in-office role runs Mon–Fri, 8:30am–5:30pm at Quadrangle Blvd near UCF, with occasional overtime. Requires a Bachelor’s degree or 3 years of relevant work, strong organization, proofreading and communications skills; bilingual Spanish a plus.