Bilingual Legal Executive Assistant (Orlando)

Planet Group; Orlando (FL); Vor Ort; USD 55.000 - 65.000; Vollzeit

Zusammenfassung

Planet Group is seeking a highly organized Legal Executive Assistant to provide high-level administrative support to a senior attorney in a fast-paced legal environment. This on-site role requires precise calendar and inbox management, professional client communications, and proactive handling of priorities.

The ideal candidate will have excellent judgment, polished written and verbal communication skills, and the ability to handle confidential information with discretion in Orlando, FL.

Qualifikationen

• 3+ years of Executive Assistant experience within a law firm or legal environment.
• Bilingual in English and Spanish.
• Strong proficiency with Microsoft Office Suite.
• Exceptional organization, communication, judgment, and attention to detail.

Aufgaben

• Manage a complex calendar, including client meetings, internal meetings, professional commitments, and personal appointments; proactively resolve conflicts and reprioritize as needed.
• Monitor and organize the attorney's inbox, identifying urgent or important items and handling or routing correspondence appropriately.
• Draft and proofread professional emails, letters, and other correspondence for attorney review and signature.
• Screen calls and visitors, take detailed messages, and serve as a responsive point of contact for clients and other stakeholders.
• Coordinate meetings with clients and external contacts, including preparing agendas and materials, taking notes, and tracking follow-up items through completion.
• Maintain organized electronic files and ensure documents and correspondence can be easily located.
• Assist with daily time entry and review billing/prebill information for accuracy.
• Track professional licensing requirements, continuing legal education, registrations, and renewals.
• Maintain accurate client contact information and relationship notes.
• Exercise sound judgment when determining which matters require the attorney's attention and which can be handled independently.
• Handle confidential and privileged information with a high degree of discretion.

Kenntnisse

Executive Assistant

Bilingual English/Spanish

Microsoft Office

Organization

Communication

Attention to detail

Judgment

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft Office

Clio

Google Workspace

AI tools

Jobbeschreibung

Planet Group is seeking a highly organized Legal Executive Assistant to provide high-level administrative support to a senior attorney in a fast-paced legal environment. This on-site role requires precise calendar and inbox management, professional client communications, and proactive handling of priorities.

The ideal candidate will have excellent judgment, polished written and verbal communication skills, and the ability to handle confidential information with discretion in Orlando, FL.