Orlando-Based Facilities & Executive Support Specialist

Massey Services, Inc.; United States; On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Company Paid Life Insurance

401(k) with company match

Short & Long Term Disability

Paid vacations & sick time

Tuition Reimbursement Program

Job summary

Massey Services, Inc. in Orlando, Florida seeks an Executive Administrative Assistant to support Division Managers across multiple service centers. Responsibilities include calendar management, correspondence, reporting, and coordinating regional meetings and travel.

The ideal candidate will have strong communication skills and proficiency in Word, Excel and PowerPoint, plus customer-service experience. Some travel and flexible hours may be required.

Qualifications

• High school diploma or equivalent required.
• College degree in business related field strongly preferred.
• Must possess computer expertise in Word, Excel and Power Point (minimum).
• Must possess exceptional oral and written communication skills, plus ability to compose professional letters.
• Extensive experience interacting with the public or in a customer service role required.
• Supervisory experience preferred.

Responsibilities

• Maintain a professional image in appearance and work area.
• Answer all phone calls for Division Managers and route calls or respond with information.
• Manage Division Managers’ calendars and schedule meetings.
• Receive and sort mail, prepare correspondence, and coordinate communications.
• Prepare weekly and monthly reports and budgets as requested.
• Coordinate regional meetings, travel arrangements, and event logistics.
• Serve as liaison among Service Centers, Corporate Office, and Executive Office.
• Assist HR with pre-employment and personnel file documentation.
• Attend training to stay updated on operational processes.
• Perform other duties as assigned.

Skills

Word

Excel

PowerPoint

Communication

Customer service

Supervisory experience

Typing speed

Education

High school diploma

College degree in business

Job description

Massey Services, Inc. in Orlando, Florida seeks an Executive Administrative Assistant to support Division Managers across multiple service centers. Responsibilities include calendar management, correspondence, reporting, and coordinating regional meetings and travel.

The ideal candidate will have strong communication skills and proficiency in Word, Excel and PowerPoint, plus customer-service experience. Some travel and flexible hours may be required.