Administrative Assistant

Public Financial Management Inc.; Orlando, Northern (FL, KY); Hybrid; USD 28,000 - 32,000; Full time

Job summary

Public Financial Management Inc. in Orlando, FL is seeking an Administrative Assistant (Associate) to coordinate client communications, compile background information, and support proposals, presentations, and reports using Word, PowerPoint, and Excel.

This in-office role runs Mon–Fri, 8:30am–5:30pm at Quadrangle Blvd near UCF, with occasional overtime. Requires a Bachelor’s degree or 3 years of relevant work, strong organization, proofreading and communications skills; bilingual Spanish a plus.

Qualifications

• Bachelor’s degree or at least three years of relevant professional work experience.
• Proficient in Microsoft Word, PowerPoint, and Excel.
• Excellent proofreading and organizational skills.
• Strong written and verbal communication; ability to prioritize.
• Bilingual in Spanish a plus.

Responsibilities

• Answer phone calls and direct to staff in a professional manner.
• Open, sort, and distribute mail; prepare USPS and FedEx items.
• Set up conference rooms and coordinate meeting logistics.
• Order office supplies and maintain copy rooms and staff areas.
• Assist with kitchen and storage room upkeep and stocking.
• Scan and file documents; review and update websites as needed.
• Schedule trainings and events; arrange meals and travel as needed.
• Transcribe minutes and create outlines for meetings.
• Prepare, proofread, and finalize proposals, presentations, and reports in Word/PowerPoint/Excel.
• Assist with expense reports and timecard submissions.

Skills

Strong organizational skills

Excellent written & verbal comunic

Attention to detail

Independent working ability

Education

Bachelor’s degree OR 3+ years experience

Tools

Microsoft Word

PowerPoint

Excel

Job description

## Administrative AssistantApply: Orlando - East, FL: Full time: Posted Today: R535The **Administrative Assistant** (internally titled Associate) will be responsible for coordination of communication with our clients, researching and compiling background information, production of official documents, proposals, presentations, provide client and marketing project support as well as administrative and compliance tasks.This fast-paced, deadline-driven position requires a great deal of flexibility, strong organizational and communication skills, and a high degree of attention to detail. This is a full-time position, working in-office Monday through Friday, 8:30am to 5:30pm, at PFM’s Quadrangle Blvd location near UCF. Occasional overtime may be required.**RESPONSIBILITIES*** Answer phone calls and direct calls to appropriate staff in a professional manner* Open, sort, and distribute mail; prepare USPS mail and FedEx items* Setting up conference rooms in the main lobby area for meetings, including, if necessary, the delivery of meeting-related materials, and processing quick orders for lunch or snacks* Order the necessary supplies for the copy rooms, kitchen, and staff in the office* Assist with the stocking/cleaning of the kitchen and supply room on a regular basis* Scan and file documents as needed* Review and update websites to ensure all necessary items are posted and information is up to date* Schedule and coordinate meetings, trainings, and events, including ordering meals, reserving conference space and audio/video needs, etc. (registration, presentations, organizing supplies, shipping, travel arrangements, meals)* Transcribing minutes and creating outlines as needed* Compile packets/documents needed for Board meetings* Upload packets/documents to the iPads for Board meetings* Provide support with the preparation, proofreading and finalization of proposals, presentations and reports in Microsoft Word, PowerPoint, and Excel* Assist with expense report and timecard submissions* Maintain hard copy filing system, electronic filing system and keep storage room in an orderly manner* Maintain and distribute keys/key fobs per rules and requirements* Assist with creation of electronic parking permits and distribution per rules and requirements* Assist with mailings including printing and envelope stuffing* Assist other PFM Associates and Analysts when needed* Other administrative duties as needed**MINIMUM QUALIFICATIONS*** Authorization to work in the U.S. for any employer without sponsorship now or in the future* Bachelor’s degree OR at least three (3) years’ relevant professional work experience* Proficient in Microsoft Word, PowerPoint, and Excel*Other Qualifications** Knowledge of standard reference sources and information gathering methods. Able to research information in response to specific direction* Excellent proofreading and organizational skills* Strong oral and written communication skills* Ability to prioritize and manage multiple assignments from multiple staff members* Ability to work both independently and within a small team* Bilingual (Spanish) a plusThe anticipated base pay for this role is between $20.00- $23.00 per hour. Actual compensation is influenced by a variety of factors including but not limited to skills, experience, qualifications, and geographic location. If you are ready to experience the challenge, satisfaction, and reward of an opportunity with PFM, please apply here, or refer a qualified candidate.