Administrative Coordinator

Oxford Advisory Group; Orlando (FL); On-site; USD 35,000 - 45,000; Full time

Job summary

A dynamic advisory firm in Orlando, FL, is seeking an Administrative Coordinator to support office operations and enhance overall efficiency. This entry-level full-time position involves managing front desk operations, assisting with customer service, and performing clerical duties. Ideal candidates will have strong organizational skills, proficiency in Microsoft Office and Google Workspace, and a friendly demeanor. This role is a great opportunity for those looking to grow their administrative expertise in a vibrant work environment.

Qualifications

• Proven office or administrative support experience in a fast-paced environment is needed.
• Clerical experience involving data entry, filing, and managing phone systems is beneficial.
• Experience in medical or dental receptionist roles is advantageous but not required.

Responsibilities

• Manage front desk operations and greet visitors professionally.
• Handle incoming calls and direct inquiries with courtesy.
• Perform accurate data entry and maintain filing systems.

Skills

Proficiency in Microsoft Office Suite

Proficiency in Google Workspace

Customer service skills

Organizational skills

Job description

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We are seeking a dynamic and highly organized Administrative Coordinator join our team! In this vital role, you will serve as the backbone of our office operations, ensuring seamless administrative support, efficient communication, and excellent customer service. Your proactive approach and exceptional organizational skills will help maintain a productive work environment, support daily functions, and enhance overall office efficiency. This paid position offers an exciting opportunity to develop your administrative expertise while contributing to a thriving organization committed to excellence.

Responsibilities

• Manage front desk operations, greeting visitors and clients with professionalism and warmth
• Operate multi-line phone systems, handle incoming calls with courteous phone etiquette, and direct inquiries appropriately
• Perform data entry tasks accurately using computer skills, including Microsoft Office and Google Workspace applications
• Maintain organized filing systems—both physical and digital—and ensure documents are properly stored and easily accessible
• Support calendar management by scheduling appointments, meetings, and coordinating events efficiently
• Provide exceptional customer service by addressing inquiries promptly and professionally via phone, email, or in person
• Proofread correspondence, reports, and documents to ensure clarity, accuracy, and professionalism
• Support office management activities such as supply inventory, order processing, and maintaining office equipment
• Perform clerical duties including photocopying, faxing, mailing, and organizing files
• Offer personal assistant support when needed—such as managing travel arrangements or preparing documents for meetings
• Collaborate with team members to streamline office workflows and improve overall efficiency

Experience

• Proven office experience or administrative support experience in a fast-paced environment
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools (Gmail, Calendar, Drive)
• Excellent organizational skills with the ability to prioritize tasks effectively and manage time efficiently
• Demonstrated customer service skills with a friendly demeanor and professional phone etiquette
• Experience in medical or dental receptionist roles is advantageous but not required; relevant personal assistant experience is also valued
• Clerical experience involving data entry, filing systems, proofreading documents, and managing multi-line phone systems enhances candidacy
• Join us as an Administrative Coordinator to be a key contributor in maintaining an organized, welcoming office environment while supporting our team’s success. We value energetic professionals who thrive on multitasking, excel at communication, and are eager to grow their administrative expertise in a vibrant workplace.

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Administrative

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