Client-Focused Administrative Assistant & Operations Support

Public Financial Management Inc.; Florida; On-site; USD 28,000 - 32,000; Full time

Job summary

The Administrative Assistant (Associate) at Public Financial Management Inc. coordinates client communications, researches background information, and produces official documents, proposals, and presentations.

The role provides client and marketing project support along with general administrative and compliance tasks. This full-time, in-office position requires strong organizational and communication skills, attention to detail, and the ability to work in a fast-paced, deadline-driven

Qualifications

• Bachelor’s degree OR at least three (3) years’ relevant professional work experience.
• Proficient in Microsoft Word, PowerPoint, and Excel.

Responsibilities

• Answer phone calls and direct calls to appropriate staff in a professional manner
• Open, sort, and distribute mail; prepare USPS mail and FedEx items
• Schedule and coordinate meetings, trainings, and events, including meals and travel
• Prepare, proofread and finalize proposals, presentations and reports
• Maintain and distribute files, keep the storage room orderly
• Assist with expense report and timecard submissions

Skills

Organizational skills

Communication skills

Attention to detail

Time management

Education

Bachelor’s degree

Tools

Microsoft Word

PowerPoint

Excel

Job description

The Administrative Assistant (Associate) at Public Financial Management Inc. coordinates client communications, researches background information, and produces official documents, proposals, and presentations.

The role provides client and marketing project support along with general administrative and compliance tasks. This full-time, in-office position requires strong organizational and communication skills, attention to detail, and the ability to work in a fast-paced, deadline-driven