Executive Administrative Associate - Onsite, CRM & Events

University of Alabama at Birmingham; Birmingham (AL); On-site; USD 25,000 - 30,000; Full time

Job summary

The University of Alabama at Birmingham seeks an Administrative Associate to join the Office of Advancement. The role provides comprehensive administrative, operational, and fiscal support, coordinating calendars, meetings, travel, and records management for the Executive Directors of Development for Professional Schools and University Schools and Colleges.

This on-site, full-time position emphasizes professional communication with internal and external stakeholders, strong organizational and

Qualifications

• Bachelor's degree in a related field with 1 year of related experience or an equivalent combination of education/experience.
• Strong organizational and time-management skills with the ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication; proofreading/editing skills.
• Experience with Salesforce/CRM and Microsoft Office Suite.
• Customer service mindset and professional interaction with stakeholders.

Responsibilities

• Manage calendars, schedule appointments, and coordinate meetings/events including logistics, agendas, materials, minutes, room arrangements, and follow-up communications.
• Draft, format, edit, proofread, and prepare correspondence, reports, presentations, memoranda, and other materials for the Development Office.
• Create and maintain reports, contact lists, tracking systems, and other administrative records; update CRM records for accuracy.

Skills

Organizational skills

Time management

Written and verbal communication

Proofreading/editing

Customer service minded

Multitasking

Attention to detail

Education

Bachelor's degree in related field

Tools

Microsoft Office

Salesforce/CRM

Job description

The University of Alabama at Birmingham seeks an Administrative Associate to join the Office of Advancement. The role provides comprehensive administrative, operational, and fiscal support, coordinating calendars, meetings, travel, and records management for the Executive Directors of Development for Professional Schools and University Schools and Colleges.

This on-site, full-time position emphasizes professional communication with internal and external stakeholders, strong organizational and