Administrative Associate (Temp)

University of Alabama at Birmingham; Birmingham (AL); On-site; USD 21,000 - 26,000; Full time

Job summary

The Administrative Associate (Temp) at University of Alabama at Birmingham supports the Communications team with comprehensive administrative, technical, and operational duties. This role coordinates schedules, manages workflows, and assists with events and communications onsite.

It also handles financial and purchasing activities, maintains reporting systems, and supports onboarding/offboarding, requiring strong organizational skills and exceptional customer service in a fast-paced environment.

Qualifications

• The role requires an Associate's degree or higher with at least 2 years of administrative support experience.
• Strong organization, attention to detail, and professional communication are essential.

Responsibilities

• Coordinate and manage complex calendars for department leadership and stakeholders.
• 3Assist with onboarding and offboarding activities for department personnel and collaborators.

Skills

Calendar management

Administrative support

Customer service

Organizational skills

Education

Associate's degree in Business Administration, Communications, Public Administration, or related field

Bachelor's degree preferred

Tools

Microsoft Office

Job description

Job Description - Administrative Associate (Temp) (T238154)

Administrative Associate (Temp) - ( T238154 )

Description

The Administrative Assistant serves as a key operational partner to the Communications team by providing comprehensive administrative, technical, and operational support to ensure the efficient day-to-day functioning of the department. This position is responsible for coordinating schedules, managing department workflows and technology platforms, supporting financial and purchasing activities, maintaining reporting systems, and assisting with departmental events and communications.

Working in a fast-paced, collaborative environment, the Administrative Assistant helps optimize business processes, improve operational efficiency, and support the successful execution of departmental initiatives through strong organization, attention to detail, and exceptional customer service.

Essential Duties and Responsibilities
Administrative Support
Coordinate and manage complex calendars for department leadership, including meetings, interviews, presentations, and engagements with internal and external stakeholders.
Provide proactive calendar management by prioritizing competing demands, resolving scheduling conflicts, and coordinating logistical details.
Prepare meeting agendas, briefing materials, presentations, and departmental communications.
Maintain departmental records, files, staff directories, and shared documentation.
Monitor and manage departmental email inboxes, ensuring timely responses and appropriate routing of requests.
Assist with onboarding and offboarding activities for department personnel and collaborators.

Hourly Pay Rate: $15.00 -$19.00

Qualifications

Minimum Qualifications
Associate's degree in Business Administration, Communications, Public Administration, or a related field required; Bachelor's degree preferred.
Two (2) years of progressively responsible administrative support experience in a professional office environment.
Equivalent combination of education and experience may be considered.
Preferred Qualifications

UAB is an Equal Employment/Equal Educational Opportunity Institution dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, sex (including pregnancy), genetic information, age, disability, and veteran's status. As required by Title IX, UAB prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to UAB's Assistant Vice President and Senior Title IX Coordinator. The Title IX notice of nondiscrimination is located at uab.edu/titleix.

Primary Location

Primary Location

: Temporary Services

Job Category

Job Category

: UAB Temporary Services

Organization

Organization

: 114402000 Temporary Services

Employee Status

Employee Status

: Temporary

Shift : Day/1st Shift

Work Arrangement (final schedule to be determined by the department/hiring manager) : Onsite