Executive Admin & CEO Operations Specialist

Iowa; Iowa City, Northern (IA, KY); Hybrid; USD 55,000 - 90,000; Full time

Job summary

UICA is seeking a Senior Administrative Advancement Associate to provide high-level administrative support to the President & CEO and assist across leadership functions. The role emphasizes calendar management, travel coordination, and expense reconciliation, with duties spanning multiple teams.

This on-site position offers some work-from-home flexibility and requires discretion with sensitive information. The ideal candidate will be proactive, reliable, and experienced in coordinating

Qualifications

• HS diploma + 9 years administrative experience, OR associate’s degree + 7 years administrative experience, OR bachelor’s degree + 4 years administrative experience.
• High level administrative support to ensure efficient operations.
• Ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Provide high level administrative support to the President & CEO, ensuring priorities are organized and tasks are completed accurately and efficiently.
• Manage and maintain the President’s calendar, including scheduling meetings and balancing priorities.
• Coordinate travel arrangements, including flights, lodging, transportation, and itineraries; align schedules with internal partners.

Skills

Administrative support

Calendar management

Travel coordination

Expense reconciliation

Data accuracy

Microsoft 365

Education

High School diploma or better

Associate's degree

Bachelor's degree

Tools

Microsoft 365

SharePoint

OneDrive

Expense management platforms

Job description

UICA is seeking a Senior Administrative Advancement Associate to provide high-level administrative support to the President & CEO and assist across leadership functions. The role emphasizes calendar management, travel coordination, and expense reconciliation, with duties spanning multiple teams.

This on-site position offers some work-from-home flexibility and requires discretion with sensitive information. The ideal candidate will be proactive, reliable, and experienced in coordinating