Administrative Coordinator, Technology & Innovation Office

University of Alabama at Birmingham; Birmingham, Northern (AL, KY); Hybrid; USD 52,580,000 - 85,389,000; Full time

Job summary

The University of Alabama at Birmingham is seeking a PROGRAM ADMINISTRATOR II to provide high-level administrative support to the Office of Technology and Innovation and related departments. This onsite role reports to the Business Officer II and involves coordinating travel, purchasing, meeting logistics, records, and event support, with a strong emphasis on confidentiality and organization.

Qualifications include a Bachelor's degree in a related field and one year of related experience, or an

Qualifications

• Bachelor's degree in a related field and one year of related experience, or an equivalent combination.
• Self-motivated and highly organized with strong communication and interpersonal skills.

Responsibilities

• Provides full administrative support to the Office of Technology and Innovation (OTI), including answering phone lines and directing visitors.
• Manages and moves AHA equipment for checkout, maintains relationships with instructors and providers, processes registrations, invoices, refunds, and tracks certifications.
• Facilitates meeting arrangements, prepares agendas, and takes minutes.
• Orders office supplies as needed.
• Maintains filing systems and edits documents and monitors email correspondence.
• Manages lab and office supply purchases, reconciliations, and provides status reporting.
• Completes travel documents and manages employee reimbursements.
• Assists with event planning including catering, materials, and day-of logistics.
• Supports CEU provider process and submits CEUs to the Alabama Board of Nursing.
• Performs other assigned duties.

Skills

Administrative support

Education

Bachelor's degree + 1 year experience

Job description

The University of Alabama at Birmingham is seeking a PROGRAM ADMINISTRATOR II to provide high-level administrative support to the Office of Technology and Innovation and related departments. This onsite role reports to the Business Officer II and involves coordinating travel, purchasing, meeting logistics, records, and event support, with a strong emphasis on confidentiality and organization.

Qualifications include a Bachelor's degree in a related field and one year of related experience, or an