Operations & Scheduling Coordinator

University of Alabama at Birmingham; Birmingham (AL); On-site; USD 25,000 - 41,000; Full time

Job summary

University of Alabama at Birmingham is seeking an Administrative Associate to support division faculty, staff, and leadership by coordinating schedules, meetings, communications, educational programs, and events. The role handles calendars, resolves conflicts, and maintains records to ensure smooth day‑to‑day operations.

Responsibilities include supporting CME‑accredited programs, interfacing with internal and external stakeholders, and assisting with grants and contracts administration,

Qualifications

• Bachelor's degree in a related field and at least 1 year of related experience.
• Proficiency in Microsoft Office and data management.
• Ability to manage calendars, meetings, and communications efficiently.
• Experience with budgets, grants, and contracts is preferred.

Responsibilities

• Provide administrative and operational support to division faculty, staff, and leadership.
• Maintain calendars, resolve scheduling conflicts, and coordinate events.
• Prepare financial reports and assist with grants/contracts administration.
• Serve as a liaison with internal and external stakeholders.

Skills

Strong organizational skills

Excellent written and interpersonal

Prioritization and time management

Budget reconciliation experience

Teamwork mindset

Customer service mindset

Education

Bachelor's degree in related field

Tools

Microsoft Office Suite

Outlook

Excel

Word

Zoom

Oracle HR/Finance

Conference & Hotel Event Mgmt Systems

BuyUAB

Job description

University of Alabama at Birmingham is seeking an Administrative Associate to support division faculty, staff, and leadership by coordinating schedules, meetings, communications, educational programs, and events. The role handles calendars, resolves conflicts, and maintains records to ensure smooth day‑to‑day operations.

Responsibilities include supporting CME‑accredited programs, interfacing with internal and external stakeholders, and assisting with grants and contracts administration,