Executive Administrative Assistant & Travel Coordinator

Talentify; Aiken (SC); On-site; USD 46,000 - 48,000; Full time

Benefits offered by this job

Health insurance

Health savings account

Dental insurance

Vision insurance

Flexible spending accounts

Life insurance

Retirement plan

Job summary

Talentify, based in Aiken, SC, seeks an Administrative Assistant III to provide high-level support to leadership and teams in a fast-paced office. The role handles complex calendars, meeting coordination, travel arrangements, expense reporting, and confidential correspondence with discretion and organization.

Onsite position with a 2–3 month contract, typical schedule Monday–Friday, 8:00 AM–5:00 PM EST. The role requires strong communication skills and the ability to manage multiple priorities

Qualifications

• High School Diploma required.
• 3–6 years of experience in administrative support, executive administration, or customer service.
• Advanced proficiency with Microsoft Office Suite, including Outlook, Excel, PowerPoint, Word, and Teams.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Strong problem-solving skills and ability to manage multiple priorities.Demonstrated ability to handle confidential and sensitive information.
• Associate or Bachelor’s degree preferred.

Responsibilities

• Manage complex executive calendars, daily schedules, meetings, conferences, and appointments.
• Coordinate domestic and international travel, including itineraries and accommodations.
• Handle incoming and outgoing phone calls, emails, correspondence, and administrative inquiries professionally and confidentially.
• Maintain organized physical and digital records, filing systems, and data repositories.
• Prepare, submit, track, and reconcile expense reports and account-related documentation.
• Assist with office expenditures and administrative account authorizations.
• Monitor office supply inventory, place orders, and identify cost-effective vendor alternatives.
• Greet and assist site visitors and provide general administrative support.
• Collaborate with departments and business units on special projects, meetings, and corporate events.
• Handle sensitive and confidential business information with discretion.

Skills

Organization

Communication skills

Time management

Problem solving

Discretion

Multitasking

Education

High School Diploma

Associate or Bachelor's degree

Tools

Microsoft Office Suite

Outlook

Excel

PowerPoint

Word

Teams

Job description

Talentify, based in Aiken, SC, seeks an Administrative Assistant III to provide high-level support to leadership and teams in a fast-paced office. The role handles complex calendars, meeting coordination, travel arrangements, expense reporting, and confidential correspondence with discretion and organization.

Onsite position with a 2–3 month contract, typical schedule Monday–Friday, 8:00 AM–5:00 PM EST. The role requires strong communication skills and the ability to manage multiple priorities