Administrative Assistant III

Talentify; Aiken (SC); Sur place; USD 46 000 - 48 000; Plein temps

Avantages offerts par ce poste

Health insurance

Health savings account

Dental insurance

Vision insurance

Flexible spending accounts

Life insurance

Retirement plan

Résumé du poste

Talentify, based in Aiken, SC, seeks an Administrative Assistant III to provide high-level support to leadership and teams in a fast-paced office. The role handles complex calendars, meeting coordination, travel arrangements, expense reporting, and confidential correspondence with discretion and organization.

Onsite position with a 2–3 month contract, typical schedule Monday–Friday, 8:00 AM–5:00 PM EST. The role requires strong communication skills and the ability to manage multiple priorities

Qualifications

• High School Diploma required.
• 3–6 years of experience in administrative support, executive administration, or customer service.
• Advanced proficiency with Microsoft Office Suite, including Outlook, Excel, PowerPoint, Word, and Teams.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Strong problem-solving skills and ability to manage multiple priorities.Demonstrated ability to handle confidential and sensitive information.
• Associate or Bachelor’s degree preferred.

Responsabilités

• Manage complex executive calendars, daily schedules, meetings, conferences, and appointments.
• Coordinate domestic and international travel, including itineraries and accommodations.
• Handle incoming and outgoing phone calls, emails, correspondence, and administrative inquiries professionally and confidentially.
• Maintain organized physical and digital records, filing systems, and data repositories.
• Prepare, submit, track, and reconcile expense reports and account-related documentation.
• Assist with office expenditures and administrative account authorizations.
• Monitor office supply inventory, place orders, and identify cost-effective vendor alternatives.
• Greet and assist site visitors and provide general administrative support.
• Collaborate with departments and business units on special projects, meetings, and corporate events.
• Handle sensitive and confidential business information with discretion.

Connaissances

Organization

Communication skills

Time management

Problem solving

Discretion

Multitasking

Formation

High School Diploma

Associate or Bachelor's degree

Outils

Microsoft Office Suite

Outlook

Excel

PowerPoint

Word

Teams

Description du poste

Administrative Assistant III

Location: Aiken, SC 29801 — 100% Onsite
Pay Rate: $22.00–$23.00/hour
Schedule: Monday–Friday, 8:00 AM–5:00 PM EST
Contract Duration: 2–3 months

Overview

The Administrative Assistant III provides high-level administrative and operational support to leadership, managers, and departmental teams in a fast-paced office environment.

This role is responsible for complex calendar management, meeting coordination, domestic and international travel arrangements, expense reporting, correspondence, recordkeeping, office supply management, and special projects. The position also serves as a key point of contact across departments and requires strong professionalism, organization, discretion, and attention to detail.

Key Responsibilities

• Manage complex executive calendars, daily schedules, meetings, conferences, and appointments.
• Coordinate domestic and international travel, including itineraries and accommodations.
• Handle incoming and outgoing phone calls, emails, correspondence, and administrative inquiries professionally and confidentially.
• Maintain organized physical and digital records, filing systems, and data repositories.
• Prepare, submit, track, and reconcile expense reports and account-related documentation.
• Assist with office expenditures and administrative account authorizations.
• Monitor office supply inventory, place orders, and identify cost-effective vendor alternatives.
• Greet and assist site visitors and provide general administrative support.
• Collaborate with departments and business units on special projects, meetings, and corporate events.
• Handle sensitive and confidential business information with discretion.

Required Qualifications

• High School Diploma required.
• 3–6 years of experience in administrative support, executive administration, or customer service.
• Advanced proficiency with Microsoft Office Suite, including Outlook, Excel, PowerPoint, Word, and Teams.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Strong problem-solving skills and ability to manage multiple priorities.Demonstrated ability to handle confidential and sensitive information.

Preferred Qualifications

• Associate or Bachelor’s degree.

Benefits

• Health insurance.
• Health savings account.
• Dental insurance.
• Vision insurance.
• Flexible spending accounts.
• Life insurance.
• Retirement plan.

All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.