Executive Administrative Assistant — Hybrid, Growth

Talentify; Charlotte (NC); Hybrid; USD 42,000 - 54,000; Full time

Benefits offered by this job

Health Benefits

Referral Program

Growth opportunities

Job summary

Talentify seeks an Administrative Assistant II to support executives and teams in Charlotte, NC on a hybrid schedule. The role emphasizes calendar management, travel coordination, expense processing, and office logistics within a fast-paced corporate environment.

The ideal candidate will have 3+ years of admin experience, strong organizational and communication skills, and proficiency in Microsoft Office (Outlook, Teams, Excel, PowerPoint).

Qualifications

• 3+ years of administrative or office support experience.
• Strong organizational skills with the ability to manage multiple priorities effectively.
• Excellent communication and interpersonal skills.
• Proficiency with Microsoft Office, including Outlook, Teams, Excel, and PowerPoint.
• Experience using business applications such as Concur, MyFacility, visitor registration systems, ARM, GEPSmart, and similar tools.

Responsibilities

• Provide administrative and operational support to executives and teams, including calendar management, meeting coordination, travel arrangements, expense processing, and office logistics.
• Coordinate meetings and events, including room reservations, catering, meeting materials, technology support, telepresence, and Microsoft Teams setup.
• Manage calendars, schedule meetings, and coordinate travel arrangements.
• Process expense reports and oversee office supply ordering.
• Maintain shared documents, trackers, and administrative processes.
• Proactively identify and resolve scheduling conflicts and operational issues.
• Arrange building and floor access for executives, employees, and visitors.

Skills

Microsoft Office

Outlook

Microsoft Teams

Excel

PowerPoint

Communication

Organization

Tools

Concur

MyFacility

visitor registration systems

ARM

GEPSmart

Job description

Talentify seeks an Administrative Assistant II to support executives and teams in Charlotte, NC on a hybrid schedule. The role emphasizes calendar management, travel coordination, expense processing, and office logistics within a fast-paced corporate environment.

The ideal candidate will have 3+ years of admin experience, strong organizational and communication skills, and proficiency in Microsoft Office (Outlook, Teams, Excel, PowerPoint).