Executive Administrative Assistant — Hybrid Travel & Calendar

Talentify; Charlotte (NC); Hybrid; USD 42,000 - 60,000; Full time

Benefits offered by this job

Health Benefits

Referral Program

Excellent growth opportunities

Job summary

Talentify is seeking an Administrative Assistant III in Charlotte, NC for a Hybrid location to support GT BMC executives with calendar management, travel planning, and executive communications. You will prepare materials, coordinate meetings, and help maintain accurate records while handling confidential information.

The role demands 3+ years of experience, proficiency with MS Office, and proven ability to multi-task in a fast-paced environment.

Qualifications

• 3+ years' experience as an Administrative Assistant or comparable level.
• Experience interacting with senior level executives.
• Ability to work independently, multi-task and manage confidential material with integrity.
• Proficient in MS Office; strong written and verbal communication.

Responsibilities

• Provide executive administrative support to multiple GT BMC executives.
• Manage executives' schedules, meetings, tele-presence and travel.
• Coordinate travel plans and prepare expenses with accuracy.
• Prepare meeting minutes and related documents; maintain records.
• Communicate with executives and management to relay information.
• Support site leader with site activities and access management.

Skills

MS Office suite

Calendar management

Travel coordination

Executive communication

Organizational skills

Independent work

Tools

Microsoft Outlook

Microsoft PowerPoint

Microsoft Word

Job description

Talentify is seeking an Administrative Assistant III in Charlotte, NC for a Hybrid location to support GT BMC executives with calendar management, travel planning, and executive communications. You will prepare materials, coordinate meetings, and help maintain accurate records while handling confidential information.

The role demands 3+ years of experience, proficiency with MS Office, and proven ability to multi-task in a fast-paced environment.