Executive Administrative Assistant — Travel & Calendar Pro

Bechtel Global Corporation; Port Arthur (TX); On-site; USD 45,000 - 65,000; Full time

Job summary

Bechtel is seeking an administrative professional to support executives at the Port Arthur, TX site. The role involves handling travel, expense reports, and correspondence with discretion.

You will coordinate meetings, maintain calendars in Outlook, manage confidential information, and ensure accurate document control. Requires 2–4 years of related experience and strong MS Office, SharePoint, Visio, and Concur skills.

Qualifications

• 2–4 years of related administrative experience.
• Proficient in Microsoft Office (intermediate–advanced).
• Working knowledge of SharePoint.
• Working knowledge of Visio.
• Working knowledge of Concur.
• Excellent oral and written communication skills.
• Strong organizational skills and attention to detail.
• Experience interfacing with executive management and customers.
• Professional demeanor; able to work independently.
• May require overtime with little or no notice.

Responsibilities

• Performs routine to complicated administrative duties of a confidential nature under minimal supervision.
• Handles routine and complicated items independently and anticipates problems.
• Maintains confidentiality with sensitive information and discretion.
• Maintains a file of important matters for the executive's attention.
• Anticipates changing priorities and informs the manager.
• Coordinates travel arrangements and detailed expense reports.
• Composes routine correspondence for signature and reviews outgoing mail.
• Assists in coordinating meetings and maintains the executive calendar.
• Compiles/minutes and action items from conferences.
• Assigns document numbers and enters records into the document management system.

Skills

Microsoft Office

Tools

SharePoint

Visio

Concur

Job description

Bechtel is seeking an administrative professional to support executives at the Port Arthur, TX site. The role involves handling travel, expense reports, and correspondence with discretion.

You will coordinate meetings, maintain calendars in Outlook, manage confidential information, and ensure accurate document control. Requires 2–4 years of related experience and strong MS Office, SharePoint, Visio, and Concur skills.