Executive Project Admin & Travel Coordinator

Bechtel Corporation; Port Arthur (TX); On-site; USD 42,000 - 65,000; Full time

Job summary

Bechtel Corporation in Port Arthur, TX seeks an experienced administrative professional to handle a variety of clerical tasks with accuracy and discretion. You will manage travel, expense reporting, and correspondence while supporting executives.

The role requires independent work, strong communication, and a professional demeanor. Ideal candidates have 2-4 years of related experience, proficiency in MS Office, and familiarity with shared document systems.

Qualifications

• Requires 2-4 years of related experience.
• Proficient in Microsoft Office and calendar management.
• Ability to handle confidential information.
• Experience interfacing with executive management and customers.
• Ability to work independently and overtime as needed.

Responsibilities

• Performs routine to complicated administrative duties of a responsible and confidential nature, under minimal supervision.
• Coordinates travel arrangements and travel itineraries, prepares expense reports using Concur or other expense report software, as required.
• Maintains calendar for responsible manager and coordinates internal/external meetings.
• Prepares routine correspondence and ensures proper format for signature.
• Compiles and distributes meeting notes and action items.
• Assigns document numbers and enters into Bechtel’s document management system.

Skills

MS Office Suite

Executive interaction

Travel coordination

Calendar management

Independent work

Tools

Concur

Outlook

SharePoint

Visio

Job description

Bechtel Corporation in Port Arthur, TX seeks an experienced administrative professional to handle a variety of clerical tasks with accuracy and discretion. You will manage travel, expense reporting, and correspondence while supporting executives.

The role requires independent work, strong communication, and a professional demeanor. Ideal candidates have 2-4 years of related experience, proficiency in MS Office, and familiarity with shared document systems.