Strategic Executive Assistant | Board & Operations Support

ADP, Inc.; Town of Florida (NY); On-site; USD 70,000 - 75,000; Full time

Job summary

The Port is seeking an experienced Executive Assistant to provide high‑level administrative, operational, and strategic support to the Executive Director and senior leadership. You will manage complex calendars, prepare documents, handle travel, and maintain organized filing systems while representing the organization professionally.

Ideal candidates have 8+ years of executive support, strong communication, discretion, and the ability to anticipate needs in a fast‑paced environment.

Qualifications

• 8+ years of experience supporting senior or C‑suite executives in corporate environments.
• Bachelor’s degree in Business Administration or related field is required.
• Strong organizational and time-management abilities.

Responsibilities

• Manage complex calendars and scheduling for executives and staff, including external entities.
• Prepare, edit, and organize documents, presentations, and reports for internal and external use.
• Coordinate travel arrangements, itineraries, and expense reporting.
• Draft and manage professional correspondence and ensure timely follow‑ups and deadlines.

Skills

Executive support

Calendar management

Written & verbal communication

Discretion & confidentiality

Project coordination

Relationship management

Executive presence

Adaptability

Education

Bachelor’s degree in Business Administration, Communications, or related field

Tools

Microsoft 365

Teams

Outlook

Excel

PowerPoint

Job description

The Port is seeking an experienced Executive Assistant to provide high‑level administrative, operational, and strategic support to the Executive Director and senior leadership. You will manage complex calendars, prepare documents, handle travel, and maintain organized filing systems while representing the organization professionally.

Ideal candidates have 8+ years of executive support, strong communication, discretion, and the ability to anticipate needs in a fast‑paced environment.