Executive Administrative Assistant — Travel & Docs Support

Bechtel Global Corporation; Houston (TX); Remote; USD 28,000 - 60,000; Part time

Job summary

Bechtel seeks an experienced administrative professional to provide high-level support to managers and staff in a fast-paced environment. You will coordinate travel, prepare expense reports, compose correspondence, and manage project communications with precision and discretion.

This role requires 2–4 years of related experience, strong MS Office skills, and the ability to work independently. Part-time telework is possible, with occasional overtime based on project needs.

Qualifications

• Requires 2-4 years of related experience.
• Intermediate to advanced skills in Microsoft Office Suites.
• Working knowledge of Concur.
• Working knowledge of Aconex or electronic document management system.
• Excellent oral and written communication skills.
• Strong organizational skills with attention to detail.
• Experience interfacing with executive management and customers.
• Professional demeanor.
• Able to handle highly confidential information.
• Must be able to work independently.
• Part-time Telework based on project requirements. May be needed to work overtime with little or no notice.

Responsibilities

• Provides a variety of specialized administrative support to managers and staff.
• Coordinate travel arrangements (domestic and international) and prepare detailed itineraries.
• Manage expense reports through Concur.
• Independently schedule and reschedule appointments based on commitments.
• Organize facilities for conferences, meetings, training, or events.
• Create and organize presentations or materials for meetings.
• Coordinate special activities and programs with input and approval.
• Manage meeting and catering requests.
• Compose routine correspondence.
• Process project correspondence, notes and minutes; log action items.
• Coordinate internal office moves and space changes with Facilities.
• Receive, review and route mail; prepare outbound shipping labels and documents for international shipments.
• Maintain electronic files using document management system.
• Order supplies.
• Other duties assigned by managers.

Skills

Communication

Organizational skills

Independent work

Professionalism

Confidential data

Executive liaison

Discretion

Team coordination

Time management

Problem solving

Tools

Concur

Aconex

Microsoft Office

Job description

Bechtel seeks an experienced administrative professional to provide high-level support to managers and staff in a fast-paced environment. You will coordinate travel, prepare expense reports, compose correspondence, and manage project communications with precision and discretion.

This role requires 2–4 years of related experience, strong MS Office skills, and the ability to work independently. Part-time telework is possible, with occasional overtime based on project needs.