Project Controls Admin: Calendar, Travel & Docs (Hybrid)

Bechtel; Town of Clay (NY); On-site; USD 49,000 - 67,000; Full time

Benefits offered by this job

Healthcare benefits

401K with match

Paid time off

Holidays

Discretionary bonus

Job summary

Bechtel is seeking an administrative professional to support the Project Team in Clay, NY. This role focuses on calendar management, travel coordination (domestic and international), expense reporting, and drafting professional correspondence under the Project Manager's guidance.

The ideal candidate demonstrates strong organizational and communication skills, the ability to handle confidential information, and can adapt to changing priorities with a proactive approach.

Qualifications

• Requires 1-2 years of related experience.
• Strong proficiency with Microsoft Office Suite and collaboration tools.

Responsibilities

• Maintain a hard copy or electronic calendar for manager(s).
• Independently schedule and reschedule appointments with details for each item.
• Meet regularly with managers to stay informed of key issues and workload priorities.
• Coordinate travel arrangements (domestic and international) and prepare itineraries.
• Manage expense reports through Concur.
• Organize facilities and catering for conferences, meetings, trainings, or events.
• Create and distribute presentations or materials for meetings.
• Process project correspondence and meeting notes.
• Support internal moves and space changes.
• Handle mail and process project records electronically.

Skills

Communication

Organization

Independence

Professional demeanor

Confidentiality

Overtime flexibility

Tools

MS Office

SharePoint

Visio

Teams

Concur

Job description

Bechtel is seeking an administrative professional to support the Project Team in Clay, NY. This role focuses on calendar management, travel coordination (domestic and international), expense reporting, and drafting professional correspondence under the Project Manager's guidance.

The ideal candidate demonstrates strong organizational and communication skills, the ability to handle confidential information, and can adapt to changing priorities with a proactive approach.