Construction Administrative Project Coordinator

Bechtel Corporation; Town of Clay (NY); On-site; USD 107,000 - 155,000; Full time

Benefits offered by this job

Nine paid holidays

Paid parental leave

401K with matching and profit-sharing

Discretionary bonuses

Medical, dental, and vision plans

Paid time off (160 hours annually)

Job summary

Bechtel Corporation in Clay, NY is seeking an experienced administrative professional to support the project office. You will manage calendars, coordinate travel, prepare expense reports, and draft correspondence, ensuring accuracy and discretion.

Ideal candidates have 4–6 years of related experience and an associate degree or technical training, with strong MS Office, SharePoint, and ECMS skills. This role requires teamwork, professionalism, and the ability to handle confidential information.

Qualifications

• 4–6 years of related experience required.
• Associate degree or related technical training preferred.
• Excellent oral and written communication skills; grammar/spelling may be tested.
• Proficiency with Microsoft Office and collaboration tools is expected.

Responsibilities

• Maintain a hard copy or electronic calendar for manager(s).
• Schedule and reschedule appointments based on commitments and priorities.
• Meet regularly with managers to stay informed of key issues and workload priorities.
• Coordinate travel arrangements (domestic and international) and prepare detailed itineraries.
• Manage expense reports through Concur.
• Organize facilities and catering for conferences, meetings, training, or events.
• Create, organize, and distribute presentations or materials for meetings.
• Process project correspondence, notes, and meeting minutes.
• Assist with internal moves and space changes.
• Handle mail and document management using ECMS.

Skills

MS Office

SharePoint

Visio

Teams

Concur

Communication skills

Organizational skills

Confidentiality

Independent worker

Management interfacing

Aconex

Education

Associate degree or related technical training

Tools

Concur

ECMS

Aconex

Job description

Bechtel Corporation in Clay, NY is seeking an experienced administrative professional to support the project office. You will manage calendars, coordinate travel, prepare expense reports, and draft correspondence, ensuring accuracy and discretion.

Ideal candidates have 4–6 years of related experience and an associate degree or technical training, with strong MS Office, SharePoint, and ECMS skills. This role requires teamwork, professionalism, and the ability to handle confidential information.