Executive Admin Assistant to Principals | Travel & Schedule Pro

CAZ Investments; Houston (TX); On-site; USD 48,000 - 64,000; Full time

Benefits offered by this job

401k matching

Generous PTO

Excellent benefits portfolio

Job summary

CAZ Investments in Houston, TX seeks an Administrative Assistant to support the Principal(s) and Team with calendar management, travel coordination, meeting prep and administrative execution. You will plan and confirm travel, organize agendas, coordinate logistics for in-person and virtual meetings, and maintain organized files and records.

2–3 years of admin experience, strong written communication, and proficiency with Microsoft 365, Asana, Salesforce, or DealCloud are preferred.

Qualifications

• At least 2 to 3 years of experience as Administrative Assistant or similar.
• Exceptional organizational and written communication skills.
• Proficiency with Microsoft 365, Asana, Salesforce or DealCloud.

Responsibilities

• Coordinate and maintain the Principal's calendar, scheduling meetings and prioritizing appointments.
• Plan, coordinate, and confirm travel arrangements, including airfare and hotels.
• Prepare for meetings by organizing agendas and materials, coordinating logistics for in-person and virtual meetings.
• Coordinate internal and external meeting scheduling, including invites and room/technology setup.
• Track and follow up on action items to ensure timely completion.
• Provide general office support and maintain organized documents and records.

Skills

Administrative coordination

Calendar management

Travel coordination

Written communication

Organization

Discretion

Resilience

Team player

Tools

Microsoft 365

Asana

Smartsheet

Salesforce

DealCloud

Copilot/Claude

Job description

CAZ Investments in Houston, TX seeks an Administrative Assistant to support the Principal(s) and Team with calendar management, travel coordination, meeting prep and administrative execution. You will plan and confirm travel, organize agendas, coordinate logistics for in-person and virtual meetings, and maintain organized files and records.

2–3 years of admin experience, strong written communication, and proficiency with Microsoft 365, Asana, Salesforce, or DealCloud are preferred.