Executive Finance Admin Assistant | Global Calendar & Travel

VetJobs; Washington (District of Columbia); On-site; USD 72,000 - 110,000; Full time

Job summary

Bechtel is seeking an Administrative Assistant to support Corporate Finance leadership in Washington, DC. The role requires high organization, discretion with sensitive information, and the ability to balance competing priorities across executives.

Responsibilities include calendar management across time zones, travel planning, meeting coordination, preparing briefs and minutes, and maintaining confidential financial and personnel data.

Qualifications

• Requires 4–6 years of related experience.
• Associate degree or related technical training preferred.
• Maintains strict confidentiality of financial and personnel information.
• Strong written and verbal communication skills.
• Proficient with Microsoft 365 and travel/expense systems.

Responsibilities

• Manages calendars for Corporate Finance executives across time zones.
• Books domestic and international travel and prepares itineraries.
• Coordinates internal and external meetings and events, including logistics.
• Prepares agendas, minutes, and briefing materials for leadership reviews.
• Greets external auditors and visitors; manages workspace access.
• Maintains distribution lists and SharePoint/Teams sites.

Education

High School/GED

Associate degree or related training

Tools

Microsoft 365

ERP systems

Job description

Bechtel is seeking an Administrative Assistant to support Corporate Finance leadership in Washington, DC. The role requires high organization, discretion with sensitive information, and the ability to balance competing priorities across executives.

Responsibilities include calendar management across time zones, travel planning, meeting coordination, preparing briefs and minutes, and maintaining confidential financial and personnel data.