Executive Administrative Assistant to Senior Leadership

Security by Design / Wire Works Business Systems; New York (NY); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

Health insurance after 90 days

Dental insurance after 90 days

Vision insurance after 90 days

Matching 401K

Performance bonuses

Job summary

Security by Design / Wire Works Business Systems in Westbury, NY seeks an experienced Administrative Assistant to support senior management with calendaring, email handling, phones, and customer service. The role demands organization, efficiency, and independence as well as teamwork.

The position offers competitive pay of $20–$25 per hour, health, dental and vision after 90 days, and a 401K matching plan with potential performance bonuses.

Qualifications

• 1+ year administrative assistant experience.
• High school diploma required; Associate’s or Bachelor’s degree preferred.
• Strong computer skills including MS Word, Excel, and PowerPoint.
• Strong proofreading and editing skills.
• Advanced communication skills (verbal, written, electronic) and superior phone skills.
• Multi-tasking ability and able to function under pressure and tight deadlines.

Responsibilities

• Answering phones for the office and management team.
• Managing calendar and scheduling tasks for upper level management.
• Managing emails from upper level management.
• Ordering office supplies and keeping inventory of office supplies.
• Processing client COI requirements; updating, maintaining, and new requests.
• Working with insurance broker to ensure job site requirements are met.

Skills

Calendar management

Phone answering

Customer service

Communication skills

Multitasking

Education

High School Diploma

Associate's degree

Bachelor's degree

Tools

MS Word

Excel

PowerPoint

Job description

Security by Design / Wire Works Business Systems in Westbury, NY seeks an experienced Administrative Assistant to support senior management with calendaring, email handling, phones, and customer service. The role demands organization, efficiency, and independence as well as teamwork.

The position offers competitive pay of $20–$25 per hour, health, dental and vision after 90 days, and a 401K matching plan with potential performance bonuses.