Executive Assistant & Administrative Operations Lead

Wyckoff Heights Medical Center; New York (NY); On-site; USD 42,000 - 60,000; Full time

Job summary

Wyckoff Heights Medical Center in New York, NY is seeking an administrative assistant to support the Executive/Administrative team with a focus on customer service, calendar coordination and confidential communications.

The role requires a High School Diploma or equivalent and at least 3 years of related experience; proficiency with IT systems and a strong ability to manage multiple tasks while maintaining HIPAA compliance and professionalism.

Qualifications

• Minimum High School Diploma or equivalent.
• 3+ years of related administrative experience.
• Commitment to confidentiality and HIPAA privacy standards.

Responsibilities

• Greet and direct key personnel and guests professionally.
• Coordinate and maintain calendars and schedules.
• Process payroll using Ultipro for administrative staff; handle check requests and requisitions.
• Prepare and distribute correspondence; coordinate events and logistics.
• Interact with multiple departments to support administrative operations.

Skills

Customer Service

Calendar Management

Multi-tasking

Verbal & Written Communication

Office Etiquette

Education

High School Diploma or equivalent

Tools

Ultipro Payroll

Job description

Wyckoff Heights Medical Center in New York, NY is seeking an administrative assistant to support the Executive/Administrative team with a focus on customer service, calendar coordination and confidential communications.

The role requires a High School Diploma or equivalent and at least 3 years of related experience; proficiency with IT systems and a strong ability to manage multiple tasks while maintaining HIPAA compliance and professionalism.