Administrative Assistant

Security by Design / Wire Works Business Systems; New York (NY); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

Health insurance after 90 days

Dental insurance after 90 days

Vision insurance after 90 days

Matching 401K

Performance bonuses

Job summary

Security by Design / Wire Works Business Systems in Westbury, NY seeks an experienced Administrative Assistant to support senior management with calendaring, email handling, phones, and customer service. The role demands organization, efficiency, and independence as well as teamwork.

The position offers competitive pay of $20–$25 per hour, health, dental and vision after 90 days, and a 401K matching plan with potential performance bonuses.

Qualifications

• 1+ year administrative assistant experience.
• High school diploma required; Associate’s or Bachelor’s degree preferred.
• Strong computer skills including MS Word, Excel, and PowerPoint.
• Strong proofreading and editing skills.
• Advanced communication skills (verbal, written, electronic) and superior phone skills.
• Multi-tasking ability and able to function under pressure and tight deadlines.

Responsibilities

• Answering phones for the office and management team.
• Managing calendar and scheduling tasks for upper level management.
• Managing emails from upper level management.
• Ordering office supplies and keeping inventory of office supplies.
• Processing client COI requirements; updating, maintaining, and new requests.
• Working with insurance broker to ensure job site requirements are met.

Skills

Calendar management

Phone answering

Customer service

Communication skills

Multitasking

Education

High School Diploma

Associate's degree

Bachelor's degree

Tools

MS Word

Excel

PowerPoint

Job description

Job Description

Job Description

Job description

ADMINISTRATIVE
ASSISTANT

ABOUT SECURITY BY DESIGN / WIRE WORKS BUSINESS SYSTEMS

Security by Design (SBD) is a full-service security contractor specializing in the design, installation, implementation, and maintenance of a comprehensive range of integrated access control, alarm monitoring, building turnstiles, digital video imaging and recording systems; and networking-based security technologies.

Wire Works Business Systems, Inc. (WW) is an integrated technology contractor currently offering a diversity of products and services. We specialize in low voltage infrastructure cabling for voice, data, fiber, and all building technology systems. Wire Works Designs Installs and maintains sound masking systems, audio visual systems and video conferencing systems, POE lighting systems and distributed cellular enhancement systems.

Job Title: Administrative Assistant

Position Overview:
We are looking for an experienced and coordinated Administrative Assistant to join our team. This position requires a versatile individual who has experience in calendaring, email answering, answering telephones, customer service, etc. We are looking for someone who is well-organized, efficient, professional, one who is a great team player while also being able to work on and complete tasks independently. This is a role that will be crucial to the senior management, the team members, and the clients.

Duties & Responsibilities:
Answering phones for the office and management team
Managing calendar and scheduling tasks for upper level management
Managing emails from upper level management
Ordering office supplies and keeping inventory of office supplies
Processing client COI requirements; updating, maintaining, and new requests
Working with insurance broker to ensure job site requirements are met

Required Skills:
1+ year administrative assistant experience
High school diploma required. Associate’s degree or Bachelor’s degree preferred.
Strong computer skills including intermediate/advanced MS Word, Excel, and PowerPoint.
Strong proofreading and editing skills.
Advanced communication skills (verbal, written, electronic) and superior phone skills.
Multi-tasking ability and able to function under pressure and tight deadlines.
Thrives in a fast-paced environment.

Office Environment Details:
This role will be Westbury, New York
The ideal candidate will thrive under managers who are direct communicators, and concise business leaders

Compensation Details:
Salary range is $20-25 per hour
Benefits such as health insurance, dental, and vision are available after 90 days.
Matching 401K plane
Performance bonuses are available on an annual basis.