Executive Assistant

Security First Managers LLC; Ormond Beach (FL); On-site; USD 38,000 - 52,000; Full time

Job summary

Security First Managers, LLC in Florida is seeking an Administrative Assistant to provide high-level support to the executive team. Responsibilities include calendar oversight, email management, document drafting, meeting preparation, and coordinating travel and expenses.

The ideal candidate has at least 1 year of administrative experience, a high school diploma, and proficiency with Microsoft Office. Strong organization, communication, and the ability to juggle multiple priorities are essential.

Qualifications

• 1+ year of administrative assistant work experience.
• High school diploma or equivalent.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Strong written and verbal communication skills.
• Well-organized, detail-oriented, able to multi-task with great follow-up skills.

Responsibilities

• Manage calendars, scheduling, and communications for executive leadership.
• Serve as a primary liaison for internal and external stakeholders while maintaining confidentiality and professionalism.
• Prepare, proofread, and coordinate correspondence, presentations, reports, agendas, and meeting materials.
• Attend meetings, document key discussions, distribute action items, and follow up to ensure timely completion.
• Support executive leadership with projects, special assignments, business proposals, and progress tracking.
• Coordinate travel arrangements, resolve travel-related issues, and process travel and expense reports.
• Plan and support corporate events, team meetings, conferences, board-related activities, and catering needs.

Skills

Administrative experience

Communication skills

Multitasking

Detail-oriented

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

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Security First Managers, LLC is an equal opportunity employer. Employment decisions are based on merit and business needs, and not on race, color, citizenship status, national origin, ancestry, gender, sexual orientation, age, religion, creed, physical or mental disability, marital status, veteran status, political affiliation, or any other factor protected by law. Security First Managers, LLC complies with all applicable laws regarding non-discrimination and equal opportunity employment.

Provides high-level administrative support for the Security First Managers executive team, expense reporting, calendar oversight, and email management. The ideal candidate should be well-organized, comfortable scheduling meetings and responding to emails on behalf of executives, proficient in Microsoft Office, and possess excellent communication skills. They should also be able to draft documents and assist with meeting preparations.

Work is performed under limited supervision with moderate latitude in the use of initiative. Position relies on experience and exercises independent judgment based on subject-matter expertise in the area of specialization.

Essential Job Functions:

• Manage calendars, scheduling, and communications for executive leadership.
• Serve as a primary liaison for internal and external stakeholders while maintaining confidentiality and professionalism.
• Prepare, proofread, and coordinate correspondence, presentations, reports, agendas, and meeting materials.
• Attend meetings, document key discussions, distribute action items, and follow up to ensure timely completion.
• Support executive leadership with projects, special assignments, business proposals, and progress tracking.
• Coordinate travel arrangements, resolve travel-related issues, and process travel and expense reports.
• Plan and support corporate events, team meetings, conferences, board-related activities, and catering needs.
• Provide administrative and personal assistance as needed, including office supply management and other support functions.
• 1+ years of administrative assistant work experience
• High school diploma or equivalent
• Proficient in Microsoft Office suite (2+ years), including Word, Excel, PowerPoint, and Outlook
• Experience in managing multiple priorities, administrative coordination, and logistics
• Well-organized, detail-oriented, ability to multi-task with great follow-up skills
• Strong written and verbal communication skills
• OR an equivalent combination of education, certification, training, and/or experience