Executive Administrative Assistant to Senior Leadership

The State of New Hampshire; Concord (NH); On-site; USD 31,000 - 41,000; Full time

Benefits offered by this job

Health benefits

Retirement plan

Paid holidays

Life insurance

Wellness program

Job summary

The State of New Hampshire in Concord is seeking an Administrative Assistant II to support the Chairman, Deputy Commissioner, and senior management. The role requires coordinating calendars, meetings, travel, and communications with officials and partners.

The position emphasizes discretion, professional conduct, and confidential handling of information, with a focus on efficient office operations and accurate document preparation.

Qualifications

• Equiv. combination of 4 years of education and experience after completion of high school.
• Education and experience must be in office or business administration, executive support, or related field supporting senior management or directors.

Responsibilities

• Exercises considerable judgment in representing the Chairman, Deputy Commissioner, and the Commission.
• Assists the Chairman and Deputy Commissioner in day-to-day matters, including managing Commission office calendars, coordinating meetings, making travel arrangements, and fielding questions from elected officials, the Governor’s office, other state agencies, and the general public.
• Drafts and prepares correspondence for the Chairman and Deputy Commissioner. Transcribes meeting minutes, and sends hearing results. Coordinates communications for the Commission with brokers, suppliers, and other business partners.
• Coordinates agenda items and prepares the agenda for weekly public Commission meetings. Attends Commission meetings, prepares meeting minutes and posts the minutes on the Commission website.
• Maintains and manages office supplies, asset inventory, and equipment needs for the Commissioners’ area.
• Prepares submissions for Governor and Council and the legislature, including correspondence, statistical reports, and presentations.
• Communicates with consideration, tact, and discretion to maintain harmonious working relations while maintaining appropriate confidentiality.
• Organizes important reference and source documents into easily assessable material for the Chairman and Deputy Commissioner to use.
• Recognizes that everyone we come in contact with is a customer and strives to exceed customer service expectations by consistently treating all with courtesy, respect and professionalism.

Job description

The State of New Hampshire in Concord is seeking an Administrative Assistant II to support the Chairman, Deputy Commissioner, and senior management. The role requires coordinating calendars, meetings, travel, and communications with officials and partners.

The position emphasizes discretion, professional conduct, and confidential handling of information, with a focus on efficient office operations and accurate document preparation.