Executive Administrative Assistant

Southern Connecticut State University; New Haven, Northern (CT, KY); Hybrid; USD 42,000 - 64,000; Full time

Job summary

Southern Connecticut State University is seeking an Administrative Assistant II to provide confidential support to a campus executive. Responsibilities include drafting correspondence, preparing reports, and coordinating complex calendars across multiple locations.

The role emphasizes high-quality document production, meeting coordination (in-person and virtual), and maintaining confidential records while supporting procurement and budget tasks.

Qualifications

• Strong organizational skills to maintain an orderly and efficient office operation.
• Demonstrated ability to produce quality written materials using computer equipment and software.
• Experience with Banner and MS Office suite is required.
• Three to five years in a professional office setting preferred.

Responsibilities

• Provide confidential administrative support to assigned executives.
• Schedule and coordinate meetings, manage calendars and room/virtual attendance.
• Prepare correspondence, reports and minutes with careful attention to detail.
• Assist with procurement, budgeting and expense reporting.
• Maintain confidential records and support board or campus committees.

Skills

Organizational skills

Written communication

MS Office proficiency

Banner system proficiency

Tools

Banner

WebEx

Microsoft Teams

Job description

Southern Connecticut State University is seeking an Administrative Assistant II to provide confidential support to a campus executive. Responsibilities include drafting correspondence, preparing reports, and coordinating complex calendars across multiple locations.

The role emphasizes high-quality document production, meeting coordination (in-person and virtual), and maintaining confidential records while supporting procurement and budget tasks.