ADMINISTRATIVE ASSISTANT II - CONCORD

State of New Hampshire; New Hampshire; On-site; USD 47,000 - 63,000; Full time

Benefits offered by this job

Dental Plan

Flexible Spending accounts

State retirement plan

Work-life balance and generous leave

Job summary

State of New Hampshire – NH Liquor Commission in Concord, NH, seeks an Administrative Assistant II to support the Chairman, Deputy Commissioner, and Senior Management. The role requires professional, confidential office administration and coordination of complex schedules and meetings.

The position is full-time with a competitive hourly wage between $22.50 and $30.02, plus a comprehensive benefits package. Applicants will undergo background and reference checks and must meet the stated

Qualifications

• Education/Experience: Equivalent combination of 4 years of education and experience after completion of high school in office or business administration, executive support, or related field.
• Experience supporting senior management or directors.
• License/Certification: None
• Other Requirements: None
• Trainee Option: Not Applicable

Responsibilities

• Assists the Chairman and Deputy Commissioner in day-to-day matters, including managing Commission office calendars, coordinating meetings, making travel arrangements, and fielding questions from elected officials, the Governor’s office, other state agencies, and the general public.
• Drafts and prepares correspondence for the Chairman and Deputy Commissioner. Transcribes meeting minutes, and sends hearing results. Coordinates communications for the Commission with brokers, suppliers, and other business partners.
• Coordinates agenda items and prepares the agenda for weekly public Commission meetings. Attends Commission meetings, prepares meeting minutes and posts the minutes on the Commission website.
• Maintains and manages office supplies, asset inventory, and equipment needs for the Commissioners’ area.
• Prepares submissions for Governor and Council and the legislature, including correspondence, statistical reports, and presentations.
• Communicates with consideration, tact, and discretion to maintain harmonious working relations while maintaining appropriate confidentiality.
• Organizes important reference and source documents into easily assessable material for the Chairman and Deputy Commissioner to use.
• Recognizes that everyone we come in contact with is a customer and strives to exceed customer service expectations by consistently treating all with courtesy, respect and professionalism.
• In addition, applicants are subject to a criminal background check and reference check.

Skills

Office administration

Executive support

Education

Education/Experience equivalency

Job description

CAREER ADVANCEMENT OPPORTUNITIES: In-Band Advancement Available: ☐ Yes ☒ No

State of New Hampshire Job Posting

NH Liquor Commission

Administrative Division

50 Storrs St. Concord, NH 03301

ADMINISTRATIVE ASSISTANT II

Position #14287

$22.50/hour - $30.02/hour

• See total compensation information at the bottom of announcement.

The State of New Hampshire, Liquor Commission has a full-time vacancy for an Administrative Assistant II.

Summary: To perform administrative duties and other responsibilities for the Chairman, Deputy Commissioner, as well as the Senior Management Team by coordinating and maintaining a professional, confidential, and efficient Commission office while implementing and following all NH Liquor Commission rules and policies.

YOUR EXPERIENCE COUNTS: Each additional year of approved formal education may be substituted for one year of required work experience and/or each additional year of approved work experience may be substituted for one year of required formal education.

MINIMUM QUALIFICATIONS: Education/Experience: Equivalent combination of 4 years of education and experience after completion of high school. Education and experience must be in office or business administration, executive support, or related field supporting senior management or directors.

License/Certification: None

Other Requirements: None

Trainee Option: Not Applicable

PREFERRED QUALIFICATIONS: None

AFTER-HIRE REQUIREMENTS: None

CAREER ADVANCEMENT OPPORTUNITIES: In-Band Advancement Available: ☐ Yes ☒ No Criteria: None Broad Group Level Advancement Available: ☐ Yes ☒ No Criteria: None

DISCLAIMERS: The supplemental job description lists the essential functions of the position and is not intended to include every job duty and responsibility specific to the position. An employee may be required to perform other related duties not listed on the supplemental job description provided that such duties are characteristic of that job title. When applicable, the work of an employee in trainee status in this position shall be overseen by a fully qualified individual. An employee in trainee status shall meet the minimum qualifications within the period of time specified on the SJD, not to exceed one year of being hired into this position.

Responsibilities: Exercises considerable judgment in representing the Chairman, Deputy Commissioner, and the Commission.

Assists the Chairman and Deputy Commissioner in day-to-day matters, including managing Commission office calendars, coordinating meetings, making travel arrangements, and fielding questions from elected officials, the Governor’s office, other state agencies, and the general public.

Drafts and prepares correspondence for the Chairman and Deputy Commissioner. Transcribes meeting minutes, and sends hearing results. Coordinates communications for the Commission with brokers, suppliers, and other business partners.

Coordinates agenda items and prepares the agenda for weekly public Commission meetings. Attends Commission meetings, prepares meeting minutes and posts the minutes on the Commission website.

Maintains and manages office supplies, asset inventory, and equipment needs for the Commissioners’ area.

Prepares submissions for Governor and Council and the legislature, including correspondence, statistical reports, and presentations.

Communicates with consideration, tact, and discretion to maintain harmonious working relations while maintaining appropriate confidentiality.

Organizes important reference and source documents into easily assessable material for the Chairman and Deputy Commissioner to use.

Recognizes that everyone we come in contact with is a customer and strives to exceed customer service expectations by consistently treating all with courtesy, respect and professionalism.

In addition, applicants are subject to a criminal background check and reference check.

For further information please contact [e-mail].

• TOTAL COMPENSATION INFORMATION

The State of NH total compensation package features an outstanding set of employee benefits, including:

• Dental Plan at minimal cost for employees and their families ($500-$1800 value)
• Flexible Spending healthcare and childcare reimbursement accounts
• State defined benefit retirement plan and Deferred Compensation 457(b) plan
• Work/life balance flexible schedules, paid holidays and generous leave plan
• $50,000 state-paid life insurance plus additional low-cost group life insurance
• Incentive-based Wellness Program (ability to earn up to $500)

Total Compensation Statement Worksheet: https://www.das.nh.gov/jobsearch/compensation-calculator.aspx

Want the specifics? Explore the Benefits of State Employment on our website: https://www.das.nh.gov/hr/documents/BenefitBrochure.pdf https://www.das.nh.gov/hr/index.aspx

EOE

TDD Access: Relay NH 1-800-735-2964