Executive Administrative Assistant to Senior Leaders

Bank of America; San Francisco (CA); On-site; USD 34,000 - 72,000; Full time

Job summary

Bank of America in San Francisco seeks an experienced executive assistant to support senior leaders, manage calendars, travel, and generate minutes and reports. This role requires discretion, professionalism, and strong communication.

You will help prepare correspondence and documents, coordinate meetings, and support leaders in a fast-paced financial services environment. The position emphasizes in-office collaboration, with role-specific flexibility and comprehensive benefits, offering growth

Qualifications

• 3–5 years of senior-level administrative support experience.
• Significant time management, multitasking and prioritization skills.
• Highly organized with strong attention to detail.
• Ability to work effectively under pressure and time constraints.
• Strong written and verbal communication; interface with senior executives.
• Advanced skills in Outlook and MS Office (Teams, Excel, Word, PowerPoint, OneNote, Visio).
• Knowledge of Bank of America systems including Workday, Concur, GEP Smart, TechDirect, Flagscape, ACR, ARM.
• Concur or similar travel/expense processing experience.

Responsibilities

• Communicates with executives and management to gather and convey relevant information.
• Answers manager’s phone line, documents messages, and handles calls with judgment.
• Manages calendars for multiple executives and resolves conflicts proactively.
• Arranges travel, expenses, meetings, and appointments.
• Prepares meeting minutes and related documents with strong written/oral skills.
• Prepares correspondence, reports, and forms after interactions with customers.

Skills

Time management

Multi-tasking

Attention to detail

Written and verbal communication

Interfacing with senior executives

Education

Bachelor's degree preferred

Tools

Outlook

Teams

Excel

Word

PowerPoint

OneNote

Visio

CoPilot / AI tools

Workday

Concur

GEP Smart

TechDirect

Flagscape

ACR

ARM

Job description

Bank of America in San Francisco seeks an experienced executive assistant to support senior leaders, manage calendars, travel, and generate minutes and reports. This role requires discretion, professionalism, and strong communication.

You will help prepare correspondence and documents, coordinate meetings, and support leaders in a fast-paced financial services environment. The position emphasizes in-office collaboration, with role-specific flexibility and comprehensive benefits, offering growth