Executive Assistant & Calendar Specialist

NBMBAA; Los Angeles, Northern (CA, KY); Hybrid; USD 34,000 - 72,000; Full time

Benefits offered by this job

Paid time off

Annual discretionary plan

Benefits eligible

Job summary

Bank of America in Los Angeles is seeking an experienced administrative professional to provide confidential support to senior leaders, managing complex calendars, travel, and expense processes. You will coordinate cross-functional meetings and prepare materials to enable executive decision-making.

This role emphasizes impeccable attention to detail, proactive scheduling, and clear written and verbal communication.

Qualifications

• Provides diverse and confidential administrative support with extensive calendar management.
• Coordinates travel arrangements and expense reports.
• Gathers and reports information for executives and prepares meeting materials.
• Organizes in-person meetings and off-sites while balancing conflicting priorities.

Responsibilities

• Communicates with executives and management to gather and convey information
• Answers manager's calls, documents messages, and triages inquiries
• Manages calendars across multiple executives and resolves conflicts
• Arranges travel, expenses, meetings, and appointments
• Prepares meeting minutes and documents; drafts correspondence and reports

Skills

Calendar management

Administrative support

Attention to detail

Planning

Prioritization

Communication

Travel arrangements

Expense reporting

Meeting minutes

Office administration

Problem solving

Written communications

Job description

Bank of America in Los Angeles is seeking an experienced administrative professional to provide confidential support to senior leaders, managing complex calendars, travel, and expense processes. You will coordinate cross-functional meetings and prepare materials to enable executive decision-making.

This role emphasizes impeccable attention to detail, proactive scheduling, and clear written and verbal communication.