Executive Administrative Assistant to MD – Banking (On-Site)

Testing Site - JPMC; Boston (MA); On-site; USD 70,000 - 95,000; Full time

Job summary

Testing Site - JPMC in Boston is seeking an Executive Assistant to support the Consumer & Community Banking team. You will represent the manager with professional courtesy and deliver flawless work output while coordinating calendars, calls, and meetings in a fast-paced environment.

The role requires coordinating domestic and international travel, arranging events, processing expenses, onboarding/offboarding staff, and producing high-quality emails.

Qualifications

• At least three years of administrative experience.
• Advanced ability to organize.
• Discretion and good judgment in confidential situations, and proven experience interacting with senior management.
• Strong interpersonal, written, and oral communication skills.
• Strong proficiency in Microsoft Office.
• Excellent telephone etiquette and ability to manage competing priorities.

Responsibilities

• Maintain complex and detailed calendars
• Screen incoming calls and determine the level of priority, while using caution in dispensing information
• Manage the coordination and logistics of both internal and external meetings
• Arrange and coordinate complicated domestic and international travel
• Organize all aspects of internal and external events, including catering and transportation
• Process invoices and T&E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines
• Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access
• Produce high quality emails and messages to individuals at all levels of the organization
• Maintain department documents, including current organizational charts and Executive Bio’s
• Handle regular activities without prompting, and advise in advance with issues or delays
• Assist in editing spreadsheets and presentations, including printing and binding, for client meetings

Skills

Calendar management

Discretion

Communication skills

Microsoft Office

Interpersonal skills

Phone etiquette

Education

Bachelor's degree (preferred)

Tools

Microsoft Office Suite

Job description

Testing Site - JPMC in Boston is seeking an Executive Assistant to support the Consumer & Community Banking team. You will represent the manager with professional courtesy and deliver flawless work output while coordinating calendars, calls, and meetings in a fast-paced environment.

The role requires coordinating domestic and international travel, arranging events, processing expenses, onboarding/offboarding staff, and producing high-quality emails.