Senior Executive Assistant - Global Travel & Events Lead

Testing Site - JPMC; New York (NY); On-site; USD 95,000 - 125,000; Full time

Job summary

Testing Site - JPMC is seeking a Senior Executive Assistant to support executives in Securities Services. You will manage demanding calendars, coordinate complex domestic and international travel, and lead office operations while drafting communications for senior leadership.

The role demands five days in the office, strong organizational skills, and the ability to work with stakeholders across the organization. Experience with travel logistics, event planning, and confidentiality is essential.

Qualifications

• Minimum 5 years of experience supporting executive-level leadership.
• Strong organizational skills and ability to work independently in a demanding environment.
• Domestic and international travel planning skills and knowledge.
• Effective interpersonal skills and excellent communication.

Responsibilities

• Manage and screen all incoming interactions on behalf of the executive, acting as the primary liaison between leadership, staff, clients and external stakeholders.
• Arrange and maintain complex travel plans and itineraries for domestic and international travel.
• Manage complex calendars for leaders in a fast paced and dynamic environment, arrange travel plans, adjust and prioritize last-minute changes including logistics such as conference rooms, events, and catering.
• Work closely with key stakeholders to manage priorities and maintain key documents using firm tools such as LLM, Teams and Concur.
• Support local event planning and execute as needed and/or support local employee engagement activities such as team recognition, events, etc.
• Produce high quality emails and messages to individuals at all levels of the organization.
• Maintain current organizational charts and Executive Bio’s and distribution lists.
• Provide site support for local office requirements including phone coverage, assistance with new hire integration, facilities maintenance, supplies, floor access, presence at local events, greeting clients and guests and escorting them throughout the location, food orders/set up and takedown of conference rooms, always ensuring superior client service.
• Provide general team support such as time keeping, training tracking, and assist in ad hoc projects as needed.
• Maintain confidential data, enforce internal controls, and comply with policies and procedures.
• Process T&E expense claims for team members. Ensure all policies are followed and items are processed within provided guidelines. Act as a subject matter experts for policies and procedures

Skills

Executive support

Travel planning

Calendar management

Communication

Stakeholder management

Event planning

Discretion

Education

Bachelor's degree

Tools

Excel

PowerPoint

Teams

Concur

Job description

Testing Site - JPMC is seeking a Senior Executive Assistant to support executives in Securities Services. You will manage demanding calendars, coordinate complex domestic and international travel, and lead office operations while drafting communications for senior leadership.

The role demands five days in the office, strong organizational skills, and the ability to work with stakeholders across the organization. Experience with travel logistics, event planning, and confidentiality is essential.